Administrative Assistant to the Dean, Faculty of Arts Media and Design (Appendix D/Temporary Assignment)

Algonquin College of Applied Arts and Technology; Ottawa; Híbrido; CAD 42.000 - 48.000; Jornada completa

Descripción de la vacante

Algonquin College in Ottawa seeks an Administrative Assistant to provide senior-level administrative and operational support to the Dean of the School of Creative and Interdisciplinary Studies. You will manage information flow, coordinate responses to strategic matters, and liaise with faculty, staff, students, industry partners, and donors.

Responsibilities include supporting committees, external engagement, HR processes, and confidential handling of information.

Formación

• Minimum two (2) year diploma in Business, Commerce, Office Administration, Human Resources, Communications, Public Administration, or related field.
• Equivalent combination of relevant education and work experience may be accepted in place of formal education.
• Minimum of five (5) years of progressive administrative experience supporting senior leaders, preferably in an educational environment.
• Experience coordinating multiple projects and priorities, including events.
• Experience handling highly confidential information.
• Experience supporting HR, financial, governance and operational processes.
• Experience preparing reports, presentations, correspondence and briefing materials.
• Experience using Microsoft 365 applications and digital productivity tools, including Microsoft Teams and AI-enabled tools (e.g., Microsoft Copilot).
• Experience using data and digital tools to support effective business decision making.
• Experience working with diverse internal and external stakeholders.

Responsabilidades

• Provide senior-level administrative and operational support to the Dean.
• Coordinate responses to strategic and operational matters for the Dean's Office.
• Ensure timely follow-up on initiatives, projects, and commitments.
• Serve as primary point of contact for internal/external stakeholders (faculty, staff, students, industry partners).
• Support management committees, school-wide initiatives, external engagement, HR processes and special projects.

Conocimientos

Project coordination

Confidential information handling

HR processes

Reporting & briefing materials

MS 365 / Teams / Copilot

Data-driven decision making

Stakeholder management

Educación

2-year diploma in Business / Commerce / Office Administration / HR / Communications / Public Administration

Equivalent education/experience considered

Herramientas

Microsoft 365

Microsoft Teams

Copilot AI tools

Descripción del empleo

Posting Information

Department: School of Creative and Interdisciplinary Studies

Position Type: Full-Time

Support Salary Range: $30.43-$35.11-Hourly

Scheduled Weekly Hours: 36.25

Anticipated Start Date: November 30, 2026

Length of Contract: n/a

Posting Closing Date: November 13, 2026

Support Staff employees, as defined by the full-time Support Staff Collective Agreement, will be given first consideration.

Please note: jobs are posted until 11:59 pm on the job closing date.

Land Acknowledgment

Algonquin College campuses in Ottawa and Pembroke are located on the traditional unceded, and unsurrendered territory of the Anishinàbe Algonquin People. The Algonquin People have inhabited and cared for these lands since time immemorial. We take this time to express our gratitude and respect to them and to the land for all that it has provided and will continue to provide.

Job Description

The Administrative Assistant provides senior-level administrative and operational support to the Dean, serving as a key resource in advancing the priorities and objectives of the portfolio. The position manages the flow of information into and out of the Dean's Office, coordinates responses to strategic and operational matters, and ensures timely follow-up on initiatives, projects, and commitments. The incumbent acts as a primary point of contact for internal and external stakeholders, including faculty, administrative staff, students, industry partners, donors, and community organizations. The position supports management committees, school-wide initiatives, external engagement activities, human resources processes, and special projects while exercising discretion and sound judgment in handling sensitive and confidential information.

Required Qualifications

• Minimum two (2) year diploma in Business, Commerce, Office Administration, Human Resources, Communications, Public Administration, or related field.
• Equivalent combination of relevant education and work experience may be accepted in place of formal education.
• Minimum of five (5) years of progressive administrative experience supporting senior leaders, preferably in an educational environment, including:
  • Experience coordinating multiple projects and priorities, including events
  • Experience handling highly confidential information
  • Experience supporting HR, financial, governance and operational processes
  • Experience preparing reports, presentations, correspondence and briefing materials
  • Experience using Microsoft 365 applications and digital productivity tools, including Microsoft Teams and AI-enabled tools (e.g., Microsoft Copilot), where appropriate, to support document preparation, meeting coordination, information management, and administrative efficiency
  • Experience using data and digital tools to support effective business decision making
  • Experience working with diverse internal and external stakeholders

Anticipated Contract Dates: November 30th-March 31st 2027.

This position is eligible for hybrid work in accordance with the College's Flexible Work Arrangement Policy (subject to change): https://www.algonquincollege.com/policies/hr26/ Remote work is not available for this position. This position is subject to the terms of the Full-Time Support Staff Collective Agreement: SSCollectiveAgreementCurrent_E-1.pdf (algonquincollege.com)

Why Join Algonquin College?

Compensation

Many roles offer a competitive base salary and comprehensive benefits, including health, dental, and retirement plans designed to support your well-being. Eligibility for benefits vary by position.

Benefits | Careers Learning and Development Opportunities

Access to training, tuition assistance programs (Algonquin College Courses and Degree Completion), certifications, workshops, and professional courses that allow you to grow and advance in your career.

About Us | Employee Learning and Development. Availability depends on role and employment status.

Company Culture

Our values of caring, learning, integrity, and respect define how we interact with one another. We foster a supportive and collaborative environment.

Algonquin College has been recognized by Forbes as one of Canada’s Best Employers for 2025 and one of Canada’s Best Employers for Diversity for 2024 Inclusion, Diversity, Equity, and Accessibility (IDEA): We are proud to be the first Ontario college to implement an Equity, Diversity, and Inclusion policy, fostering an inclusive workplace where all employees feel respected and valued.

Affinity Group Conversation Communities | Inclusion & Diversity & Truth and Reconciliation Flexible Work Arrangement Policy. Select positions are eligible for hybrid work in accordance with the College’s Flexible Work Arrangement Policy https://www.algonquincollege.com/policies/hr26/ (subject to change).

How We Use AI in Hiring

Algonquin College uses artificial intelligence technology to assist in screening and assessing applicants and their applications, while ensuring that all processes respect and uphold the provisions of applicable collective agreements above all else.

Accessibility

Algonquin College values diversity and is an equal opportunity employer. We are committed to fostering an inclusive, equitable, and culturally respectful workplace. We offer an inclusive work environment and encourage applications from candidates of all backgrounds, including Indigenous peoples, persons with disabilities, members of racialized groups, and individuals from diverse communities.

If you require accommodation during the recruitment process, please contact the Human Resources department at [e-mail].

While we thank all those who apply, only those to be interviewed will be contacted.

We are committed to growing your career through career and professional development, and providing you with the support, resources and technology you need to be successful.

Algonquin College is proud to be recognized by Forbes as one of Canada's Best Employers.

Learn More Algonquin College is proud to offer a lifetime retirement pension.

Find out more information on the CAAT Pension Plan website: Full-time Employees DB Prime Member Handbook Part-time Employees DB Plus Member Handbook