Administrative Assistant (Temporary- Full Time) 6 month-Contract

Inception Fertility; Calgary; On-site; CAD 45,000 - 55,000; Full time

Job summary

A healthcare organization in Calgary seeks an Administrative Assistant to provide high-level support to physicians. Responsibilities include managing schedules, preparing medical records, and handling billing. The ideal candidate has a high school diploma, 2+ years of administrative experience, and strong communication skills. Join a collaborative team committed to exceptional patient care.

Benefits

Employee Assistance Program

Wellness e-tools

State-of-the-art work facilities

Qualifications

• High school diploma required.
• MOA certificate or post-secondary in admin is preferred.
• 2+ years in administrative support in medical setting preferred.

Responsibilities

• Maintain physician clinic schedules, OR bookings, and appointments.
• Prepare medical records for consultations.
• Manage Alberta Health Care and private billing in eIVF.

Skills

Time management

Written communication

Verbal communication

EMR proficiency

Problem-solving

Education

High school diploma

MOA certificate or post-secondary in admin

LPN certificate/experience

2+ years in administrative support

Tools

Connect Care

Alberta Netcare

Job description

Location: Calgary, Alberta
Position Type: Full-Time/Temporary (6-month contract)

✨ Position Summary

Join our dedicated team as an Administrative Assistant, providing high-level support to one or more of our physicians. You’ll play a key role in managing schedules, coordinating clinic activities, and contributing to an exceptional patient and staff experience.

This is a non-patient-facing role within a collaborative care team environment, requiring flexibility, cross-coverage, and a passion for healthcare excellence.

🩺 What You’ll Be Doing

📅 Schedule Coordination

• Maintain physician clinic schedules, OR bookings, IVF dates, and appointments

• Prepare weekly physician calendars

• Enter and update appointments in EMR

• Understand patient flow and appointment types

🏥 Clinic Preparation

• Prepare medical records for consultations

• Retrieve required documentation and testing

• Ensure completion of patient intake forms

💰 Billing & Documentation

• Manage Alberta Health Care and private billing in eIVF

• Process non-insured and missed appointment charges

• Draft patient and consult letters

📞 General Admin Duties

• Answer and direct calls as needed

• Perform ad hoc administrative tasks as assigned

• Support other departments when required

🎓 Qualifications & Experience

• High school diploma (required)

• MOA certificate or post-secondary in admin (preferred)

• LPN certificate/ experience (is an asset)

• 2+ years in administrative support (medical setting preferred)

• Experience supporting a physician or healthcare professional

• Familiarity with Connect Care and Alberta Netcare (preferred)

💡 Knowledge & Skills

• Excellent time management and attention to detail

• Strong written and verbal communication skills

• EMR proficiency and computer literacy

• Ability to work independently and in team settings

• Professional, adaptable, and empathetic demeanour

• Strong problem-solving and critical thinking abilities

Why Join Us?

We offer a supportive and enriching work environment where your contributions are valued. Here’s what you can expect as part of our team:

• Access to an Employee Assistance Program.
• E-tools for wellness, such as meditation, sleep aids, and focus tools.
• State-of-the-art work facilities to enhance your day-to-day experience.

Why You’ll Love Working Here

At the Regional Fertility Program, we are committed to creating a workplace where everyone feels valued, respected, and empowered. Diversity and inclusion are at the heart of our organization, and we are proud to be an equal-opportunity employer. If you need reasonable accommodation during the application or interview process, please let us know—we’re here to help.

Ready to Apply?

If this opportunity excites you, we’d love to hear from you! Apply today and become part of a team making a meaningful difference in people’s lives.

P.S. Thank you to all applicants for your interest in this role. Due to the high volume of applications, we may not be able to respond to each applicant personally, but we deeply appreciate your time and effort. We look forward to connecting with you, either through this search or in future opportunities.