Administrative Assistant Substitute List 2025-2026

Halifax Regional Centre for Education; Dartmouth; On-site; CAD 30,000 - 60,000; Full time

Job summary

Halifax Regional Centre for Education is seeking applications for the Substitute Administrative Assistant List for the 2025-26 school year. The role involves supporting schools during staff absences, offering steady work opportunities in a fast-paced office environment, requiring specific qualifications in office administration and experience.

Qualifications

• Completion of a diploma/certificate program from a recognized institution.
• Minimum two years of recent experience in a fast-paced office environment.

Responsibilities

• Provide support to schools during absences of permanent staff.
• Accept day-to-day and short-term assignments.

Skills

Proficiency in word processing

Proficiency in spreadsheets

Proficiency in databases

Education

Diploma / certificate in Office Administration / Management

Job description

The Halifax Regional Centre for Education is accepting applications for the Substitute Administrative Assistant List for the 2025-26 school year.

Substitute employees are eligible to accept day-to-day and short term assignments to provide support to schools when permanent employees are away. HRCE has 136 school locations so, depending on where you live, there is potential for steady and frequent substitute work.

Candidates must create an online resume in order to apply. Please ensure your resume is completed in full, including the questionnaire section of the online resume, and outlines any relevant qualifications and experience. Incomplete applications will not be considered.

Applicants invited to participate in the hiring process (such as an interview or testing) and who require accommodation, should discuss their request for accommodation when invited to the assessment process

Applicants must meet the following criteria :

• Completion of a diploma / certificate program from a recognized institution in Office Administration / Management, Secretarial Science, or an acceptable equivalent obtained through relevant job training and experience.
• Minimum two years recent experience in a fast-paced office environment utilizing an advanced computer system with proficiency in word processing, spreadsheets and databases;
• Willingness to train in job-related software programs including an advanced Student Information System.

Rate of pay is $23.11 per hour and there is potential for regular work.

Upon review of applications, qualified candidates will be contacted via email to schedule an interview. Only shortlisted candidates will be contacted.

Following completion of a successful interview and positive reference checks, candidates will be contacted and required to provide the following before being added to the substitute list :

• CurrentCriminal Records Check with Vulnerable Sector Check- available from your local Police or RCMP detachment or online atmybackcheck(please share your results with the Halifax Regional School Board). Must be issued within the past six months.
• Child Abuse Registry Search Results - CAR - Search Resultscompleted within the last six months from the NS Department of Community Services (complete application at -CAR-4001_Request_for_Search_Form_A.pdf).

You do NOT have to be a substitute to apply and be considered for term and permanent job postings with HRCE.

Returning Substitutes & Term Employees wishing to substitute do NOT need to apply to the substitute posting. Confirm your intent to return to active substituting by completing the online Substitute Confirmation Form accessible viamyHRCE.

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