Administrative Assistant (Secretary PL3)

University of New Brunswick; Fredericton; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading Canadian university in Fredericton is seeking an Administrative Assistant for its Law Clinic. The role involves providing clerical support, managing client files, and scheduling appointments. Candidates should have post-secondary education in Office Administration or a related field, along with 1-2 years of administrative experience. This full-time position offers competitive hourly wages ranging from $21.34 - $25.28. Apply now to join a dynamic team committed to education and community service.

Benefits

Comprehensive benefits package

Employee and Family Assistance Program

Minimum three weeks of vacation

Qualifications

• 1 - 2 years of experience working in an administrative support role.
• Ability to communicate verbally and in writing in English and French is considered an asset.
• A Legal Assistant Diploma from a recognized institute is considered an asset.

Responsibilities

• Provide reception and clerical support for the UNB Legal Clinic.
• Schedule intake and follow-up appointments for clients.
• Prepare and transmit correspondence as instructed by the Supervising lawyer.

Skills

Communication

Organizational skills

Problem-solving

Computer skills

Education

Post Secondary Education in Office Administration, Justice, Criminology

Tools

Office 365

Teams

Job description

Discover

The Opportunity

Closing Date : November 21 2025 at 4 : 00 PM

Faculty of Law

The Faculty of Law offers professional post-secondary academic programming that qualifies graduates for admission to qualify for the practice of law in all Canadian jurisdictions. The faculty has 17 full-time professors two librarians and 18 administrative staff. The faculty also comprises the Law Library which serves faculty and students the legal profession and the broader UNB community.

WHAT WE OFFER

Full-time 5-Year Term Fredericton On-Campus

UNB is committed to ensuring employees can maintain a healthy work-life balance.

Standard Work Hours : Mon - Fri 8 : 15 am - 4 : 30 pm 36.25 hours per week

Additional Working Conditions : Possess a current Criminal Record Check including a Vulnerable Sector Check.

Salary Range : $21.34 - $25.28 per hour

YOUR FOCUS

Reporting to the Director of the Law Clinic and Supervising Lawyer the Administrative Assistant provides reception and clerical support for the UNB Legal Clinic following established policies and general office procedures. Ths position will also provide direct assistance for the Supervising Lawyer and Director of the Law Clinic.

• Answer screen and transmit calls and messages to the appropriate contact.
• Facilitate and refer walk-in inquiries to Supervising Lawyer and students.
• Schedule intake and follow-up appointments for clients.
• Maintain stock of public legal education materials for clients.
• Keep statistics on phone calls received and client attendance and tabulate monthly.
• Order and maintain office supplies for the Legal Clinic.
• Pick up mail stamp with date and distribute.
• Prepare and transmit correspondence as instructed by the Supervising lawyer.
• Manage client files using established office protocols for opening closing and archiving computer files and hard copies.
• Ensure client intake procedures are complete.
• Check for conflicts of interest between clients and the UNB Legal Clinic.
• Keep client database updated with information such as limitation periods and court / hearing dates
• Maintain and provide statistical and other data as required by the Supervising Lawyer and the Faculty of Law.
• Participate in all administrative functions of the Legal Clinic.
• Keep a roster of students to which files are assigned and maintain the filing system.
• Arrange speaking and other events for the Supervising Lawyer and law students and book travel.

WHAT YOU BRING

• Post Secondary Education in Office Administration Justice Criminology or a related field.
• 1 - 2 years of experience working in an administrative support role.

Additional Strengths

• A Legal Assistant Diploma from a recognized institute is considered an asset.
• Experience working in a general law office legal clinic or similar would be considered an asset.
• Exceptional computer skills and competency with email.
• Previous experience with law office computer programs including Office 365 and Teams.
• Strong organizational skills problem-solving skills and interpersonal skills.
• Ability to communicate verbally and in writing in English and French is considered an asset.
• Understanding the importance of client confidentiality and solicitor-client privilege.
• Ability to work with diverse communities.
• Familiarity with cultural competence and trauma-informed practices.
• Ability to prioritize workload.Ability to work with Law Students in a teaching environment.

A little bit about us

University of New Brunswick

The University of New Brunswick employs more than 3200 full- and part-time staff including faculty support staff and students. UNB values people and we have proudly been named as one of Canadas Top 100 Employers for 2025 and one of Atlantic Canadas Top Employers for 2024.

UNB is situated on the unceded territory of the Wolastoqiyik and Mikmaq peoples along the banks of the beautiful and bountiful Wolastoq river a region recognized worldwide for its natural beauty. UNB is a comprehensive university with a long history of excellence in teaching and research.

WHY CHOOSE UNB

UNB offers a large variety of benefits for employees including a full pension a minimum of three weeks of vacation annually the Employee and Family Assistance Program (EFAP) and dental life and health insurance.

SECRETARIES ACCOUNTANTS LIBRARY ASSISTANTS AND CLERKS (SALAC)

This position is part of the UNIFOR Local 4504 employee group and falls under the SALAC Collective Agreement.

COMMITMENT TO EQUITY DIVERSITY & INCLUSION

The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals including women visible minorities Aboriginal persons persons with disabilities persons of any sexual orientation gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.

We thank all who apply; however only those selected for an interview will be contacted.

Key Skills

Business Intelligence,Car Driving,Analysis,Android,Fireworks

Employment Type : Full-Time

Experience : years

Vacancy : 1

Hourly Salary Salary : 21 - 25