Administrative Assistant (Safety Department)

Maple Reinders Inc.; Mississauga; On-site; CAD 60,000 - 70,000; Full time

Benefits offered by this job

Competitive salary

Vacation + paid time off

RRSP with employer matching

Discretionary bonuses & profit sharing

Group Health Insurance

Life insurance and disability coverage

Employee rewards program (Maple Points

Discount programs & memberships

Employee referral bonuses

Employee Assistance Program

Career growth and certifications

Job summary

Maple Reinders Constructors is seeking an experienced Administrative Assistant to join the Safety Department at the Mississauga head office. The role involves organizing day-to-day priorities, preparing documents, and coordinating Safety Week logistics.

You will support project teams, manage meetings and communications, and handle confidential information with discretion in a fast-paced environment. This full-time role offers growth opportunities and full benefits.

Qualifications

• High school diploma or equivalent.
• Minimum 5 years of experience in an Administrative role.
• Advanced proficiency in Microsoft Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to accuracy.
• Effective organizational and time-management skills.
• Professional discretion when managing confidential information.
• Fast, accurate typing skills.
• Ability to work independently while also supporting a collaborative team environment.

Responsibilities

• Provide administrative support to the Safety Department, helping the team stay organized, informed, and on track with day-to-day priorities.
• Prepare, format, organize, and maintain paperwork, reports, presentations, spreadsheets, and other departmental records using Microsoft Word, Excel, and PowerPoint.
• Create and distribute clear, professional communications and documents, including notices and updates.
• Assist with departmental requests and special initiatives, including coordinating Safety Week logistics such as attendance lists, registrations, and event support.
• Support project teams with filing, document assembly, record-keeping, and meeting minutes.
• Assist office and project teams with coordinating general meetings, office and social events, and recurring coordination meetings.
• Manage multiple requests accurately while remaining flexible and responsive to changing departmental needs.
• Use a variety of computer programs confidently and learn new systems as required.
• Produce accurate, timely work in a fast-paced environment.
• Bring a collaborative, service-focused approach to the role.

Skills

Administrative experience

Organizational skills

Communication skills

Attention to detail

Independent work

Typing speed

Discretion

Team collaboration

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

About the Role

Maple Reinders Constructors is currently looking for an experienced and highly organized Administrative Assistant to join our Safety Department at our Mississauga, Ontario Head Office and play an important role in keeping the team organized, informed, and supported.

We continue to grow without sacrificing our quality and integrity and are dedicated to building great things - solid teams, amazing projects, and lasting relationships. As we continue to win new work in all areas of the company, we are looking for great people like you join our team!
This is an ideal opportunity for an experienced administrator who enjoys being the person behind the scenes who keeps things moving. The successful candidate will be comfortable working independently, managing multiple priorities, and learning new systems and processes as needed.

Responsibilities:

• Provide administrative support to the Safety Department, helping the team stay organized, informed, and on track with day-to-day priorities.
• Prepare, format, organize, and maintain paperwork, reports, presentations, spreadsheets, and other departmental records using Microsoft Word, Excel, and PowerPoint.
• Create and distribute clear, professional communications and documents, including notices and updates.
• Assist with departmental requests and special initiatives, including coordinating Safety Week logistics such as attendance lists, registrations, and event support.
• Support project teams with filing, document assembly, record-keeping, and meeting minutes.
• Assist office and project teams with coordinating general meetings, office and social events, and recurring coordination meetings.
• Manage multiple requests accurately while remaining flexible and responsive to changing departmental needs.
• Use a variety of computer programs confidently and learn new systems as required.
• Produce accurate, timely work in a fast-paced environment.
• Bring a collaborative, service-focused approach to the role.

Qualifications:

• High school diploma or equivalent.
• Minimum 5 years of experience in an Administrative role.
• Advanced proficiency in Microsoft Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to accuracy.
• Effective organizational and time-management skills.
• Professional discretion when managing confidential information.
• Fast, accurate typing skills.
• Ability to work independently while also supporting a collaborative team environment.
• Previous experience supporting a Safety, Construction, Engineering, or Operations team is considered as an asset.
• Experience supporting teams across multiple locations or time zones is considered as an asset.

About Maple Reinders:

Maple Reinders is one of Canada’s most respected and trusted construction firms, delivering innovative solutions for over 55 years. We are a full-service construction provider specializing in ICI buildings (industrial, commercial, institutional) and civil/environmental projects such as water and wastewater treatment plants, composting facilities, energy-from-waste, and biogas systems.

With 500+ team members across six offices nationwide and more than 2,900 projects completed coast-to-coast, we have built a reputation for excellence, adaptability, and integrity.

We are proud to be:

• Platinum Member of Canada’s Best Managed Companies
• Certified Great Place to Work
• Recipients of numerous awards forinnovation, sustainability, and design

We want an individual who will embody Maple Reinderscore valuesof

• People– Supporting our people to thrive.
• Integrity– Doing the right thing without compromise.
• Relationships– Building trust with clients & partners.
• Stewardship– Caring for communities & the environment.
• Ingenuity– Embracing challenges. Encouraging ideas. Engineering solutions.

Benefits (Full-time salary):

• Competitive Salaries (paid weekly)
• Starting at three weeks paid vacation plus additional gifted days off over the Christmas break
• RRSP with employer matching (up to 5%)
• Discretionary bonuses & profit sharing
• Group Health Insurance Plan (medical, dental, health care spending account)
• Life insurance and disability coverage
• Employee rewards program (Maple Points)
• Discount programs & memberships.
• Employee and Project referral bonuses
• Employee Assistance Program
• Career growth and learning opportunities, including professional certifications.

Salary Range: $60,000 - $70,000 / Year (depending on experience)

Location: Mississauga, Ontario

We use artificial intelligence (AI) to review resumes of candidates and assess their fit based on the criteria outlined in the job posting. We do not use AI to make any final hiring or interview decisions.

Maple Reinders is an equal opportunity employer and supports employment equity and diversity in the workplace. We encourage applications from all qualified individuals including women, visible minorities, Indigenous Peoples, persons with disabilities, and others who reflect our ever-changing workplace. Upon request, Maple Reinders accommodates candidates with disabilities throughout the hiring process. If you require accommodation during the hiring process, please contact [e-mail].

https://www.maple.ca/