Administrative Assistant (Research Institute)

RI-MUHC | Research Institute of the MUHC | #rimuhc; Montreal; On-site; CAD 41,000 - 63,000; Full time

Job summary

A prestigious research institute in Montreal seeks an Administrative Assistant to support the administrative operations of the Centre for Innovative Medicine. The ideal candidate will have a DEC, strong bilingual communication skills, and experience in a clinical setting. This temporary full-time position offers a competitive salary and numerous benefits including paid vacation and health insurance.

Benefits

4-week vacation

12 paid personal days

13 paid statutory holidays

Modular group insurance plan

Training and professional development opportunities

Qualifications

• 2 years of experience in a hospital or clinical setting is preferred.

Responsibilities

• Manages the day-to-day scheduling of patient bookings.
• Prioritizes incoming correspondence and communications.
• Organizes and coordinates meetings and documentation.

Skills

Strong interpersonal and organisation skills

Ability to take initiative

Attention to detail

Excellent verbal and written communication skills in French and English

Ability to manage multiple projects

Education

Diploma of College Studies (DEC)

Tools

Outlook

Word

Excel

Access

PowerPoint

Job description

Administrative Assistant – Research Institute

Location: Montreal, Quebec (GLEN Site, 1001 boul. Décarie)

Overview

We are looking for an Administrative Assistant to support the successful conduct of the administrative operations of the Centre for Innovative Medicine (CIM) under the supervision of the Manager of Oncology Research, Centre for Innovative Medicine (CIM). The role is part of the Research Institute of the McGill University Health Centre (RI‑MUHC), a world‑renowned biomedical and hospital research centre located in Montreal, Quebec, affiliated with the Faculty of Medicine at McGill University and supported in part by the Fonds de recherche du Québec ‑ Santé (FRQS).

Responsibilities

• Manages the day‑to‑day scheduling of patient bookings/scheduling (MEDCT Clinic)
• Scheduling of evening and overnight nursing coverage
• Maintains the TPO nursing schedule and rooster
• Maintains a spreadsheet of MEDCT bookings, patients, Fellow Rotation
• Receives and screens telephone calls, takes messages, responds to inquiries for patient referrals
• Prioritises incoming correspondence, communications, and scheduling requests
• Schedules all pre‑study visits between the sponsor and the site
• Receives and responds to emails
• Assists with the ordering and receiving of clinical supplies
• Composes, types, translates and edits documents
• Organises and coordinates meetings, takes, transcribes and distributes minutes with relevant documentation
• Performs other office duties as assigned
• Photocopies/scans documents, distributes and files accordingly

Education & Experience

• Diploma of College Studies (DEC)
• 2 years of experience in a hospital or clinical setting is preferred

Required Skills

• Strong interpersonal and organisation skills
• Ability to take initiative, work under pressure, manage multiple projects and priorities
• Attention to detail
• Ability to generate and maintain accurate records
• Ability to draft communications and correspondence in French and English
• Excellent verbal and written communication skills in French and English
• Excellent knowledge of computer applications such as Outlook, Word, Excel, Access and PowerPoint
• Excellent organisational and ability to multi‑task and prioritise time‑sensitive issues and complete tasks within short timelines on a regular basis
• Resourceful and responsible
• Team player
• Ability to work in a fast‑paced environment
• Autonomous, flexible sense of ethics and good judgment

Additional Information

• Status: Temporary Full‑time (35 hours/week)
• Pay Scale: $41,550.60 – $62,353.20 (commensurate with education & experience)
• Work Shift: Monday to Friday 8:30am – 4:30pm
• Work Site: GLEN Site, 1001 boul. Décarie

Benefits

• 4‑week vacation, 5th week after 5 years
• Bank of 12 paid days (personal days and days for sickness or family obligations)
• 13 paid statutory holidays
• Modular group insurance plan (including gender affirmation coverage)
• Telemedicine
• RREGOP (defined benefit government pension plan)
• Training and professional development opportunities
• Child Care Centres
• Corporate Discounts (OPUS + Perkopolis)
• Competitive monthly parking rate
• Employee Assistance Program
• Recognition Program
• Flex work options and much more

Equal Opportunity Employment

The Research Institute of the McGill University Health Centre hires on the basis of merit and is strongly committed to equity, diversity and inclusion within its community. We welcome applications from all qualified candidates who self‑identify as members of racialised groups/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and 2SLGBTQIA+ persons. We also welcome candidates with the skills and knowledge to productively engage with diverse communities. Persons with disabilities who anticipate needing accommodations for any part of the application process may confidentially contact [e-mail].

THIS IS NOT A HOSPITAL POSITION.

If you wish to include a cover letter, please attach it with your resume in one document.

To learn more about our benefits, please visit http://rimuhc.ca/en/compensation-and-benefits

Website of the organization: https://rimuhc.ca/en