Administrative Assistant - Repost

Riverview Health Centre; Winnipeg; On-site; CAD 45,000 - 55,000; Full time

Job summary

A healthcare facility in Winnipeg seeks an Administrative Assistant to provide essential administrative and secretarial support to senior executive and medical staff. The ideal candidate will possess over three years of related experience, preferably in a healthcare setting, strong Microsoft Office skills, and the ability to handle confidential information responsibly. This role requires excellent organizational skills and a commitment to accuracy in administrative tasks.

Qualifications

• 3+ years of administrative assistant experience at a senior level.
• Experience in a healthcare environment preferred.

Responsibilities

• Provide administrative support services to senior executive and medical staff.
• Assist and relieve the Executive Assistant as needed.
• Support committee functions such as preparing agendas and taking meeting minutes.

Skills

Proficiency in Microsoft Office Suite

Excellent English grammar, spelling and punctuation

High-degree of organizational skills

Keyboarding skills with accuracy of 75 wpm

Knowledge of Personal Health Information Act (PHIA)

Ability to maintain confidentiality

Education

Grade 12 Manitoba Standards

Formal training in applied office skills

Medical terminology course

Tools

Microsoft Office Outlook

Microsoft Access

Job description

Position Overview

Reporting to the applicable Senior Management Member, the Administrative Assistant provides administrative and secretarial support services to designated senior executive and / or medical staff at the Centre. The Administrative Assistant may provide assistance to and relief for the Executive Assistant as delegated, including work related to, or attendance at, executive and / or Board meetings.

Experience

• Previous experience working in a healthcare environment preferred.
• 3 or more years of directly related administrative assistant / secretarial experience of which at least 1 year was at a senior level.

Education (Degree / Diploma / Certificate)

• Successful completion of Grade 12, Manitoba Standards.
• Successful completion of formal training in applied office skills is required or a combination of related education and related experience.
• Successful completion of Medical terminology course / program.

Certification / Licensure / Registration

Not Applicable

Qualifications and Skills

• Proficiency in use of the Microsoft Office Suite of applications including Word, PowerPoint, and Excel.
• Proficiency in Microsoft “Access” is an asset.
• Proficiency in Microsoft Outlook and use of the internet.
• Knowledge and application of Personal Health Information Act (PHIA), Workplace Hazardous Material Information System (WHMIS) and Principles of Routine Practices for infection prevention and control.
• Knowledge of roles and responsibilities of members of the healthcare team.
• Knowledge of client booking processes is an asset.
• Excellent knowledge and use of English grammar, spelling and punctuation.
• Knowledge of relevant Workplace Safety and Health responsibilities.
• Knowledge of methods, techniques and procedures used in the planning, development and delivery of administrative services.
• Proficiency in medical terminology.
• Keyboarding skills with an accuracy of 75 wpm.
• Ability to learn and apply pertinent office software systems and use systems and equipment typical of an office environment.
• Ability to independently complete detailed administrative services.
• A high-degree of organizational skills with the ability to appropriately prioritize the workload.
• Ability to establish and maintain an efficient office filing system.
• Ability to understand and follow directions accurately and with minimal supervision.
• Ability to compose basic administrative correspondence for staff at the executive or Board level.
• Ability to support committee functions such as preparation of agendas, scheduling meetings, taking notes / minutes, etc.
• Ability to exercise a high-degree of integrity and discretion at all times.
• Ability to establish and maintain trust and effective interpersonal relationships.
• Demonstrates a high-degree of accuracy in the work performed.
• Ability to select appropriate communication methods pertinent to the situation.
• Ability to maintain confidentiality.
• Ability to work safely without injury to self, to patients / residents, or to other staff.
• Ability to establish and maintain positive interpersonal relationships.

Physical Requirements

Not Applicable