Administrative Assistant (Remote Volunteer Role – Flexible, Professional, Mission-Focused)

The Heather Cutler Foundation; Mount Pearl; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A community-focused non-profit in Canada is seeking a reliable Administrative Assistant to support smooth internal operations. This remote volunteer role requires strong organizational skills and responsiveness. Responsibilities include scheduling meetings, preparing materials, and assisting with fundraising tasks. Ideal candidates should be adaptable and possess effective written communication skills, committing 3–5 hours per week.

Qualifications

• Strong organizational and written communication skills.
• Quick response to time-sensitive requests.
• Professional and dependable follow-through.

Responsibilities

• Schedule meetings using Proton Calendar and Zoom.
• Prepare meeting materials including agendas and briefings.
• Record and organize meeting notes and follow-ups.
• Assist with donor and fundraising coordination tasks.
• Help coordinate newsletter mailings and communications workflows.

Skills

Organizational skills

Written communication

Time management

Familiarity with Zoom

Adaptability

Tools

Monday.com

ProtonMail

Box

Proton Calendar

Zoom

Job description

The Heather Cutler Foundation is a federally incorporated non‑profit organization based in Mount Pearl, Newfoundland and Labrador. Founded by Heather’s family after experiencing firsthand the challenges of navigating pancreatic cancer care, the Foundation is driven by a commitment to real change rather than bureaucracy. The leadership includes advocates and professionals with deep ties to their community and a passion for healthcare reform.

Values

• Equity We believe that access to life‑saving care should not be determined by geography or postal code. Our work is focused on closing the gaps in Canada’s healthcare system, especially for those in smaller provinces and rural areas.
• Action We are proactive, mobilizing public support, calling on government leaders, and pushing for policy changes that directly impact pancreatic cancer patients.
• Empowerment We equip patients and families with the knowledge, resources, and self‑advocacy tools needed to navigate complex healthcare systems.
• Community We foster a supportive network, sharing lessons learned and practical tips to help others facing similar challenges.
• Transparency and Compassion Inspired by Heather’s legacy as a nurse and caregiver, we prioritize clear communication, empathy, and genuine support for those affected by pancreatic cancer.

Whom We Serve

• Canadians diagnosed with pancreatic cancer, especially those in underserved regions.
• Families and caregivers navigating the complexities of treatment and support.
• Healthcare professionals and advocates seeking to improve outcomes and close systemic gaps.

What We Do

• Provide up‑to‑date, accessible information on pancreatic cancer, treatment options, and clinical trials.
• Advocate for healthcare reform, including better access to somatic testing and clinical trials.
• Offer practical resources and support to reduce delays and improve patient outcomes.
• Mobilize community action through campaigns, petitions, and public awareness initiatives.
• Develop educational materials and launch programs like podcasts and starter packs to inform and empower the pancreatic cancer community.
• Engage in fundraising to support research and patient services, and collaborate with national and international partners, including the World Pancreatic Cancer Coalition.

Get Involved

Volunteers, guest authors, and partners are welcomed to join the Foundation’s efforts—whether through direct service, campaign support, or sharing personal experiences to inspire and inform others.

The Heather Cutler Foundation is a volunteer‑led national non‑profit focused on improving pancreatic cancer policy and care across Canada. We are seeking a reliable, detail‑oriented Administrative Assistant to support internal coordination and communications.

This remote volunteer role helps ensure that meetings, outreach, and projects run smoothly. It’s ideal for someone who is organized, responsive, and able to manage administrative tasks independently with professionalism.

Key Responsibilities

• Schedule internal and external meetings using Proton Calendar and Zoom.
• Prepare meeting materials, including agendas, briefings, and background documents for calls with organizations, policymakers, and community members.
• Record and organize meeting notes, action items, and follow‑ups.
• Maintain file and task organization (Proton Drive, Box, Monday.com).
• Support internal inbox and workflow management.
• Assist with donor and fundraising coordination tasks (e.g., preparing reports, organizing donation records, tracking communications, supporting campaign logistics).
• Help coordinate newsletter mailings and basic communications workflows.
• Provide administrative support across grants, outreach, and volunteer engagement.

What We’re Looking For

• Strong organizational and written communication skills.
• Quick to respond and comfortable with time‑sensitive requests.
• Professional, courteous, and dependable in both tone and follow‑through.
• Familiar with or open to learning Monday.com, ProtonMail, Box, and Zoom.
• Comfortable adapting to new systems or priorities as needed.
• Prior administrative or coordination experience is helpful, but not required.
• Able to commit 3–5 hours per week on a flexible but consistent schedule.

What to Expect

You’ll support a small, active team working across Canada on public engagement, advocacy, and systems change. Volunteers are provided with onboarding and training, and your work will directly support the coordination of campaigns, partnerships, and internal operations.

The Heather Cutler Foundation is an LGBTQ2IA+ nonprofit. We welcome volunteers from all regions and backgrounds and are committed to respectful, transparent collaboration across our team.

Applicants must be in Canada to be eligible for this role.