Administrative Assistant -Remote - MB West & MB NWO Districts

Scotiabank; Winnipeg; Hybrid; CAD 40,000 - 50,000; Full time

Job summary

A leading financial institution is seeking an Administrative Assistant to provide comprehensive administrative support to District Vice Presidents in Manitoba. The ideal candidate will excel in organizational and communication skills, managing schedules, and coordinating meetings and events. The role involves reconciling expenses and ensuring effective operations for the district. Candidates should have a High School Diploma and be proficient in Microsoft Office. This position promotes an inclusive work environment and may require working outside normal hours.

Benefits

Inclusive and accessible work environment

Opportunities for career development

Qualifications

• High School Diploma or equivalent required.
• Experience in administrative roles is preferred.
• Proficient in Microsoft Office Suite.

Responsibilities

• Provide administrative support to DVP(s) including travel coordination.
• Assist in managing schedules and correspondence.
• Reconcile and manage expenses for DVP(s).
• Coordinate district meeting logistics and events.

Skills

Organizational skills

Communication skills

Attention to detail

Time management

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Job description

Title: Administrative Assistant -Remote - MB West & MB NWO Districts

Requisition ID: 245075

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

Administrative Assistant: Manitoba West & Manitoba East/NWO Districts

Our Administration Assistant contributes to the overall success of District(s) within a Canadian Banking Region, by providing efficient and effective administrative and operational support to District Vice President(s) (DVPs). The work done by the Administration Assistant allows the DVP(s) to maximize their time in market, leading and coaching their teams.

What you will do:

1. Provide DVP(s) with administrative support, including
   • Assisting in managing schedules, travel and coordination of branch visits and booking other meetings
   • As directed, coordinating, and facilitating the release of Bank, Regional and District communications, including liaising with groups involved to ensure timely, accurate delivery and maintaining distribution lists
   • Providing support including composing and producing routine correspondence, producing documents (memos, letters, presentations, spreadsheets); proof‑reading work against source documents; and conducting regular back‑up of systems data/documents
   • Tracking and follow‑up of recognition programs such as Applause
   • Monitoring and ordering office supplies/sundry items
2. Provide support for District reporting and expense management, including
   • Reconciling, preparing and submitting DVP(s)’ monthly expenses
   • Reconciling District budgets and expenses, including inputting, validating, tracking and following up on information to support the budget process
   • Assisting DVP(s) with completion of applicable forms, templates and reporting requests and ensuring appropriate supporting documentation is on file
3. As directed by the DVP(s), provide support to the District, including
   • Providing event management planning and support for district meetings including: securing venues; arranging equipment, refreshments and other meeting venue logistics; creating presentations; inviting participants; arranging for guest speakers; and any post‑event follow‑up required
   • Jointly with the DVP and Branch Manager, coordinating New Branch Opening celebratory activities, including identifying and coordinating invitations to internal partners and other stakeholders and coordinating district/branch staff participation
   • Providing support and coordination for all‑Bank, Canadian Banking or EO‑driven initiatives in the district (e.g. Marketing initiatives such as Hockeyfest and Hockeyville; Best of the Best)
   • Coordinating/assisting with managing district Business Continuity planning and validation
4. Support DVP(s) with District and Local Area Activities by
   • Overseeing philanthropic requests; managing incoming requests and coordinating participation of district resources (jointly with DVP) and forwarding requests to regional or EO offices for consideration, as applicable
   • Tabulating and sharing campaign results (e.g. Scotia Volunteer campaigns; fundraising campaigns; marketing campaigns, etc.)
   • Managing the distribution of tickets and invitations for events
   • Assisting DVP(s) in identifying opportunities within the District to include representation by District resources in Local Area Activities
   • Understanding how the Bank’s risk appetite and risk culture should be considered in day‑to‑day activities and decisions
   • Actively pursue effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to and effectiveness of day‑to‑day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook and the Guidelines for Business Conduct.
   • Champion a high performance environment and contributes to an inclusive work environment.

Please note, this role may require working outside of normal hours, lifting less than 30lbs, and attending events with our leadership team. While travel is not expected, it may occur.

Location(s): Canada : Manitoba : Winnipeg

Scotiabank is a leading bank in the Americas. Guided by our purpose: “for every future”, we help our customers, their families and our communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here . Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.