administrative assistant - office

Government of Canada; Winnipeg; On-site; CAD 45,000 - 55,000; Full time

Job summary

A public sector organization in Winnipeg is seeking a candidate to manage daily operations, motivate staff, and oversee office procedures. Applicants should have a secondary school diploma and 1 to 2 years of relevant experience. This role requires strong communication skills and the ability to work under pressure. Benefits include available parking.

Benefits

Parking available

Qualifications

• 1 to 2 years of experience in a relevant field.
• Knowledge in computer and technology.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Direct and control daily operations.
• Motivate staff and manage daily activities.
• Plan and organize operations and budget.

Skills

Google Docs

MS Excel

MS Outlook

MS PowerPoint

MS Windows

MS Word

Social Media

Adobe Acrobat Reader

Google Drive

Electronic mail

Education

Secondary (high) school graduation certificate

Job description

Overview

Languages: English

Education

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Transportation company

Responsibilities

• Direct and control daily operations
• Motivate staff
• Open and distribute mail and other materials
• Plan and control budget and expenditures
• Plan and organize daily operations
• Train other workers
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks

Experience and specialization

Computer and technology knowledge

• Google Docs
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Social Media
• Adobe Acrobat Reader
• Google Drive
• Electronic mail

Technical terminology

• Business

Additional information – Work conditions and physical capabilities

• Ability to work independently
• Fast‑paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large workload
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Dependability
• Due diligence
• Quick learner

Benefits – Other benefits

• Parking available