administrative assistant - office

Government of Canada; Truro; On-site; CAD 40,000 - 55,000; Full time

Job summary

A governmental organization in Truro, Canada is seeking an administrative professional to coordinate HR activities, supervise other workers, and manage office procedures on-site. Candidates should have a secondary school graduation certificate and experience with MS Office applications. This role demands attention to detail and the ability to work in a fast-paced environment. Competitive package offered.

Qualifications

• 7 months to less than 1 year of relevant experience.
• Knowledge of computer and technology.

Responsibilities

• Arrange and coordinate seminars and conferences.
• Coordinate HR department activities.
• Supervise other workers.
• Establish and implement policies and procedures.
• Record and prepare minutes of meetings.
• Schedule and confirm appointments.
• Order office supplies and maintain inventory.

Skills

MS Excel

MS PowerPoint

MS Word

Database software

Human resources software

MS Office

Education

Secondary (high) school graduation certificate

Job description

Overview

Languages: English

Education

• Secondary (high) school graduation certificate

Experience

7 months to less than 1 year

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
• Supervise other workers
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS PowerPoint
• MS Word
• Database software
• Human resources software
• MS Office

Area of specialization

• Correspondence
• Contracts
• Invoices
• Charts, tables, graphs and diagrams

Additional information Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks

Personal suitability

• Ability to multitask
• Flexibility
• Organized
• Team player
• Accurate
• Client focus