administrative assistant - office

Open Connection; North Vancouver; On-site; CAD 40,000 - 50,000; Full time

Job summary

A local organization in Metro Vancouver is seeking a dedicated administrative assistant to support staff consultations, manage employee data, and provide exceptional customer service. The ideal candidate will have experience in a fast-paced environment and possess strong organizational skills. This is a permanent position requiring 40 hours per week, with a focus on detail-oriented tasks. English language proficiency is essential.

Qualifications

• 1+ years of experience in a relevant role.
• Ability to handle fast-paced environments and repetitive tasks.

Responsibilities

• Assist with staff consultation and grievance procedures.
• Open and distribute mail and other materials.
• Schedule and confirm appointments.
• Answer telephone and relay calls and messages.
• Oversee the analysis of employee data and information.
• Compile data, statistics, and other information.

Skills

Ability to multitask

Attention to detail

Customer service

Organized

Education

College, CEGEP or other non-university certificate or diploma

Job description

Education

• College, CEGEP or other non‑university certificate or diploma from a program of 3 months to less than 1 year

Tasks

• Assist with staff consultation and grievance procedures
• Open and distribute mail and other materials
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Oversee the analysis of employee data and information
• Answer electronic enquiries
• Compile data, statistics and other information
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Consult with clients after sale to provide ongoing support

Work conditions and physical capabilities

• Fast‑paced environment
• Attention to detail
• Repetitive tasks

Personal suitability

• Ability to multitask
• Organized
• Reliability

Experience

• 1 year to less than 2 years
• Durée de l'emploi : Permanent
• Langue de travail : Anglais
• Heures de travail : 40 hours per week