administrative assistant - office

FOOD ROLL SALES (NIAGARA) LTD; Niagara Falls; On-site; CAD 35,000 - 45,000; Full time

Job summary

A food and beverage manufacturing company in Niagara Falls is seeking an entry-level administrative professional. Responsibilities include managing correspondence, scheduling, and data entry. The ideal candidate has a secondary school certificate and is proficient in various accounting and office software. This full-time role requires on-site work with no remote option.

Responsibilities

• Open and distribute mail and other materials.
• Schedule and confirm appointments.
• Answer telephone and relay telephone calls and messages.
• Answer electronic enquiries.
• Compile data, statistics and other information.
• Order office supplies and maintain inventory.
• Greet people and direct them to contacts or service areas.
• Set up and maintain manual and computerized information filing systems.
• Type and proofread correspondence, forms and other documents.
• Perform data entry.
• Perform basic bookkeeping tasks.
• Prepare bills of lading, invoices and other shipping documents.
• Manage accounts receivable.

Skills

Sage Accounting Software

MS Excel

MS Outlook

MS Word

Database software

Accounting software

MS Office

Adobe Acrobat Reader

Computerized bookkeeping system

Education

Secondary (high) school graduation certificate or equivalent experience

Job description

Overview

Languages: English.

Education

Secondary (high) school graduation certificate or equivalent experience.

Experience

3 years to less than 5 years.

Location

On site; work must be completed at the physical location. No option to work remotely.

Responsibilities

• Open and distribute mail and other materials
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Perform basic bookkeeping tasks
• Prepare bills of lading, invoices and other shipping documents
• Manage accounts receivable

Technical skills

• Sage Accounting Software
• MS Excel
• MS Outlook
• MS Word
• Database software
• Accounting software
• MS Office
• Adobe Acrobat Reader
• Computerized bookkeeping system

Technical terminology

• Financial
• Business

Transportation/travel information

Own transportation.

Work conditions and physical capabilities

• Work under pressure
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Accurate
• Reliability
• Time management
• Accountability
• Quick learner

Seniority level

Entry level

Employment type

Full-time

Job function

Administrative

Industries

Food and Beverage Manufacturing