administrative assistant - office

Le Grand Cellier; Montreal; Hybrid; CAD 40,000 - 60,000; Full time

Job summary

A renowned local company in Montreal is seeking an administrative professional with bilingual skills and 2-3 years of experience. Responsibilities include coordinating information flow, managing daily operations, and overseeing payroll administration. Ideal candidates will have a solid background in office management and project management, with an emphasis on attention to detail and client focus. The position offers a hybrid work model with benefits including health care and paid time off.

Benefits

Health care plan

Vision care benefits

Paid time off (volunteering or personal days)

Qualifications

• 2 years to less than 3 years of experience required.
• Ability to work independently with attention to detail.
• Skills in office management and project management.

Responsibilities

• Coordinate the flow of information within the team.
• Direct and control daily operations.
• Open and distribute mail and other materials.
• Establish and implement policies and procedures.
• Oversee payroll administration.

Skills

Bilingual

Attention to detail

Time management

Client focus

Excellent written communication

Organized

Ability to multitask

Education

College/CEGEP

Equivalent experience

Tools

Google Drive

Job description

Overview

Languages

Bilingual

Education

• College/CEGEP
• or equivalent experience
• Communication, general
• Public administration
• Office management and supervision
• Project management
• Accounting
• Administrative assistant and secretarial science, general
• Business/office automation/technology/data entry

Experience

2 years to less than 3 years

Hybrid

Work must be completed both in person and remotely.

Responsibilities

• Coordinate the flow of information within the team
• Direct and control daily operations
• Evaluate daily operations
• Open and distribute mail and other materials
• Plan and organize daily operations
• Establish and implement policies and procedures
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee the preparation of reports
• Order office supplies and maintain inventory
• Oversee payroll administration
• Set up and maintain manual and computerized information filing systems
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support
• Send invoices
• Office management

Experience and specialization

• Google Drive

Area of specialization

• Reports and records
• Financial statements
• Invoices
• Business process management
• Accounting
• Payroll services

Additional information

• Ability to work independently
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Quick learner

Benefits

• Health care plan
• Vision care benefits

Other Benefits

• Free parking available
• Other benefits
• Paid time off (volunteering or personal days)
• Parking available
• Variable or compressed work week
• Wellness program