administrative assistant - office

Government of Canada; Kitchener; On-site; CAD 45,000 - 60,000; Full time

Job summary

A government agency in Kitchener seeks a candidate to coordinate HR activities. Responsibilities include training staff, recording meeting minutes, and managing contracts. Candidates should have college education and project coordination experience. Proficiency in MS Office is essential, along with excellent communication skills and the ability to work under pressure. This position offers health care benefits and free parking.

Benefits

Health care plan

Free parking available

Qualifications

• 1 year to less than 2 years of experience in project coordination is required.
• Ability to work independently and under pressure.
• Must maintain attention to detail and manage a large workload.

Responsibilities

• Coordinate HR activities to meet organizational goals.
• Train staff and oversee payroll administration.
• Record and prepare minutes of meetings.

Skills

Ability to multitask

Excellent oral communication

Excellent written communication

Flexibility

Organized

Team player

Reliability

Time management

Adaptability

Efficient interpersonal skills

Integrity

Education

College/CEGEP

Tools

MS Excel

MS Outlook

MS PowerPoint

MS Word

MS Office

Google Drive

Electronic mail

Job description

Overview

Languages

English

Education

• College/CEGEP

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Various locations

Responsibilities

• Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
• Train staff
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Advise senior management
• Oversee payroll administration
• Greet people and direct them to contacts or service areas
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Maintain filing system
• Review and evaluate new administrative procedures
• Implement new administrative procedures

Supervision

• 5-10 people

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Word
• MS Office
• Google Drive
• Electronic mail

Area of work experience

• Project coordination

Transportation/travel information

• Own transportation
• Public transportation is available

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Reliability
• Time management
• Adaptability
• Efficient interpersonal skills
• Integrity

Benefits

Health benefits

• Health care plan

Other benefits

• Free parking available