Administrative Assistant - Niigoni

Anishinaabe Abinoojii Family Services; Northwestern Ontario; On-site; CAD 47,000 - 59,000; Full time

Job summary

A community service organization in Ontario is seeking a full-time Administrative Assistant to coordinate team efforts and support the Niiganikaapaawiitang Counselor program. This role requires a Community College Diploma or Grade 12 Diploma with relevant experience, strong communication skills, and proficiency in Microsoft Office. The position offers a salary range of $47,552.40 - $58,320 per annum with generous benefits including paid vacation and health coverage.

Benefits

4 weeks paid vacation

Extended Health benefits

Dental benefits

Group Life and AD&D benefits

Disability benefits

Pension program

Qualifications

• Community College Diploma or minimum Grade 12 Diploma with two years related experience.
• Superior communication and interpersonal skills.
• Ability to work flexible hours and perform clerical tasks.

Responsibilities

• Coordinate efforts of a team to meet service objectives.
• Support the Niiganikaapaawiitang Counselor program.
• Maintain office supplies and handle correspondence.

Skills

Office administration experience

Communication skills

Interpersonal skills

Microsoft Office proficiency

Time management

Problem-solving

Ability to speak Ojibway

Education

Community College Diploma or Grade 12 Diploma

Job description

EMPLOYMENT OPPORTUNITY - INTERNAL/EXTERNAL

Administrative Assistant

Full-time (Permanent)

Location - onsite, Kenora

POSITION SUMMARY

The Administrative Assistant is a full-time position. The Administrative Assistant coordinates the efforts of a team of staff to ensure their efforts culminate in meeting service objectives. This position supports the Niiganikaapaawiitang (Niigoni) Nanadamowin Counselor program and reports to the Director of Services.

QUALIFICATIONS

• Community College Diploma or minimum Grade 12 Diploma with two years related experience; a combination of skills, education and experience may be considered,
• Knowledge of the communities, family structure, as well as the First Nation customs and traditions,
• Ability to take direction and work within agency philosophy, mandate, policies and procedures,
• Ability to receive visitors and telephone calls in a professional, respectful and gracious manner,
• Ability to direct visitors and phone call appropriately and provide general non-confidential information,
• Experience in general office administration procedures to include logging incoming and outgoing mail, maintain an inventory of office supplies and filing,
• Experience working with Microsoft Word, Excel, PowerPoint and client-based data systems,
• Ability to perform a variety of clerical tasks, including drafting correspondence and creating presentations,
• Superior communication and interpersonal skills,
• Excellent time management, problem-solving and decision-making skills,
• Committed to ensure highest level of confidentiality at all times,
• Ability to work flexible hours,
• Must have minimum keyboard speed of 50 words per minute,
• Must possess a valid Ontario G Driver’s License, be willing to travel and provide Driver’s Abstract, and
• Ability to speak Ojibway is preferred and a definite asset.

WORKING CONDITIONS

Normally performed in a typical interior office environment generally working at a set schedule of standard business hours, located in the offices of AAFS. The position will require sitting for long periods of time at a desk, perhaps sharing a workspace with other colleagues. The incumbent will be required to work in an atmosphere adhering to strict deadlines and at times consisting of repetitive duties that may involve a computer, website, telephone and faxing requirements. Periodic travel is also required.

Salary Range: $47,552.40 - $58,320 per annum

We are committed to recruiting a diverse workforce that represents the First Nations communities that we serve. Preference will be given to Internal and/or Indigenous applicants. Please self-identify upon applying.

Benefits

AAFS offers 4 weeks paid vacation, Extended Health, Dental, Group Life, AD&D, & Disability benefits after one month of employment and participation in our Pension program.

AAFS welcomes and encourages applications from peoples with disabilities and will provide accessibility accommodations as part of the application process upon request.

Applicants resumes may be used to create a qualified candidates list for recruitment of other positions within our organization.

DEADLINE TO SUBMIT APPLICATION IS: Open Until Filled