Administrative Assistant - Leasing

O'Regan's Automotive Group; Halifax; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading automotive group in Canada is seeking an Administrative Representative to join their National Leasing team in Halifax. The ideal candidate will possess strong attention to detail, proficiency in Microsoft Excel, and the ability to thrive in a dynamic office environment. The role involves handling vehicle lease registrations, maintaining records, and processing payments. The company offers a comprehensive benefits package, a positive workplace culture, and ongoing training opportunities.

Benefits

Comprehensive benefits package

Group RSP matching program

Employee assistance program

Exclusive employee discounts

Qualifications

• Detail-oriented and organized.
• Professional and positive attitude.
• Ability to meet deadlines.

Responsibilities

• Handle registration and paperwork for new vehicle leases.
• Update and maintain accurate lease and vehicle records.
• Process customer payments.

Skills

Attention to detail

Proficiency in Microsoft Excel

Ability to work in a fast-paced environment

Excellent organizational skills

Tools

PBS software

Job description

Administrative Representative – Drive Your Career Forward with O’Regan’s! 🚗

Are you detail-oriented, organized, and ready to take on a key administrative role in a fast-paced environment? O’Regan’s Automotive Group, proudly one of Canada’s 50 Best Managed Companies 🏆, is looking for a motivated Administrative Representative to join our National Leasing team. Here, your work matters, your growth is supported, and your contributions are celebrated!

What You'll Do

• Handle registration and paperwork for new vehicle leases.
• Submit forms to ensure vehicles have the correct ownership, plates, and permits.
• Update and maintain accurate lease and vehicle records.
• Review lease documents to make sure everything is complete and correct.
• Process customer payments.
• Scan and file documents electronically.
• Send recall notices to customers.
• Answer phone calls and assist with general office tasks when needed.

What You'll Bring

• Strong attention to detail and accuracy in all administrative work.
• Proficiency in Microsoft Excel.
• Knowledge of PBS software considered an asset, but not required.
• Ability to work efficiently in a fast-paced environment and meet deadlines.
• Excellent organizational and time management skills.
• Professional and positive attitude.

What's in it for YOU?

• A workplace culture built on teamwork, respect, and growth – Because we believe in creating a positive environment where everyone thrives.
• Comprehensive benefits package – We cost-share medical premiums because we want healthcare to be accessible and affordable for you and your family.
• Group RSP matching program – Because we care about your future and want to help you build long-term financial security.
• Employee assistance program – Because we know life can be challenging, and support should always be within reach.
• Ongoing training & development – Because your growth is our growth.
• Exclusive employee discounts on labour, parts, services, and vehicle purchases.

Hours: Monday to Friday, 8:30 a.m. – 5:00 p.m.

If you’re a motivated, detail-focused professional who thrives in a dynamic office environment, apply online today and join one of Canada’s Best Managed Companies!