Administrative Assistant II (Thunder Bay, ON)

Enbridge; Northwestern Ontario; On-site; CAD 50,000 - 60,000; Full time

Job summary

A leading energy delivery company in Northwestern Ontario is seeking an experienced Administrative Assistant II for a 12-month contract. You will play a crucial role in managing day-to-day operations, including calendar management, meeting coordination, and communication. The ideal candidate has a minimum of 3 years in an administrative role and proficiency in various internal systems. This position requires strong organizational and communication skills and offers an opportunity to support an essential regional team.

Qualifications

• Minimum 3 years of experience in an administrative executive assistant or similar role.
• Proven ability to learn and navigate multiple internal systems quickly.
• High attention to detail and accuracy in documentation.

Responsibilities

• Manage calendar, travel, and correspondence for the Operations Manager.
• Coordinate internal and external meetings including logistics and follow-ups.
• Ensure smooth day-to-day functionality of the office.

Skills

Organizational skills

Communication skills

Time management

Critical thinking

Education

Post-secondary education in Business Administration or related field

Tools

SAP

Workday

SailPoint

SharePoint

Power BI

MS Office Suite

Job description

• 12-month Contract
• Onsite : 1211 Amber Drive Thunder Bay Ontario CAN P7B 6M4

At Enbridge our goal is to be the first-choice energy delivery company in North America and beyond for customers communities investors regulators and policymakers and employees.

To meet that goal Enbridge is partnering with Raise a leading recruitment firm that specializes in IT Technical and Engineering staffing.

Together Raise and Enbridge are building teams that are rising to meet the growing energy needs of North America. If you’re looking for a challenging role that will make the most of your skills while allowing you to make an impact this is it.

Enbridge is hiring an Administrative Assistant II right now when you apply Raise will review your application within 48 hours and contact qualified applicants for interviews.

Job Overview

As an Administrative Assistant II you will play a crucial role in ensuring the smooth day-to-day operations of the region through proactive administration communication and coordination. This position requires a highly organized tech-savvy professional who thrives in a fast-paced environment and is comfortable navigating multiple internal systems.

Key Responsibilities

• Manage calendar travel correspondence expense reports vacation schedules and safety training tracking for the Operations Manager and Leadership Team.
• Coordinate internal and external meetings including invites agendas presentations minutes logistics and follow-ups.
• Maintain internal communication channels and act as a liaison with key external contacts.
• Manage telephone reception for both internal and external regional office needs.
• Serve as the primary contact for office operations including mail service contractors office supply orders and building maintenance.
• Ensure smooth day-to-day functionality of the office and act as a liaison with building services for repairs and service tickets.
• Maintain and update distribution lists phone directories and SharePoint / Team sites.
• Coordinate meeting logistics including invites agendas presentations minutes room setup AV support and meals / refreshments.
• Create and manage Duty Manager and Supervisor rotations.
• Consolidate and distribute materials reminders and updates.
• Assist with SAP entries centralized SRO tracking and expense submissions for supervisory staff.
• Manage specific invoice processing.
• Process SailPoint and system access requests.
• Provide Power BI reporting as needed.
• Provide support for server issues and office equipment troubleshooting.
• Handle service request orders and general clerical support.
• Act as Workday Learning Administrator including editing offerings pulling reports and updating ILT completions.
• Support onboarding processes and administrative learning functions.
• Provide quarterly spend updates and updates for regional leadership meetings.
• Coordinate Project Zero and Project Assist submissions and media announcements.
• Support municipal advisors regarding community investment.
• Support internal and external stakeholders with event coordination.
• Participate in internal committees projects and initiatives as required.
• Perform other administrative tasks as assigned.

Qualifications

• Minimum 3 years of experience in an administrative executive assistant or similar role.
• Post-secondary education in Business Administration or a related field.
• Proven ability to learn and navigate multiple internal systems quickly (e.g. SAP Workday SailPoint SharePoint Power BI MS Office Suite etc.).
• Strong organizational and time management skills with the ability to work and prioritize tasks independently.
• Excellent communication and interpersonal skills along with the ability to work collaboratively with cross-functional teams.
• High attention to detail and accuracy in documentation and reporting.
• Comfortable working onsite and supporting a regional team virtually across multiple locations.
• Critical thinker with effective decision-making skills.
• Discretion and professionalism when handling sensitive information.
• Ability to travel approximately once per month throughout Northern Ontario (North Bay Thunder Bay Sudbury etc.).

Please note: Successful applicants will be employees of Raise working at Enbridge facilities with both Enbridge and contract employees.

Applying with Raise

Raise is an established IT and engineering hiring firm with over 60 years experience connecting talented candidates with meaningful work. When you apply you’ll get more than just a chance at a great job—you’ll become part of a vast network of employers that are always changing.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process please contact us at 1 or

#ENBC

Key Skills

• Generator
• Accomodation
• Football
• Advertising
• Architectural Design

Employment Type : Contract

Department / Functional Area : Administration

Experience : years

Vacancy : 1