Administrative Assistant II

Volunteers of America Los Angeles; Canada; On-site; CAD 30,000 - 60,000; Full time

Job summary

A non-profit organization is seeking an Admin Asst II to provide general office support and act as receptionist. Responsibilities include filing, coordinating training, and scheduling meetings. Candidates need a degree in Business Administration or related field, and five years of clerical experience. A pay range of $25.85-$27.21 per hour is offered. The organization emphasizes inclusivity and is an equal opportunity employer.

Benefits

Competitive medical, dental, and vision benefits

Retirement benefits

Qualifications

• Must pass fingerprint clearance and background check.
• Must have current TB screening.
• Five years of office and clerical experience.

Responsibilities

• Provide general office support and be the receptionist.
• Prepare client and worker folders.
• Coordinate meetings and trainings.

Skills

Office management

Communication skills

Time management

Bilingual in English and Spanish

Education

Associates Degree in Business Administration or related field

Tools

Access software

Service Point software

Job description

Career Opportunities with Volunteers of America Los Angeles

A great place to work.

Careers At Volunteers of America Los Angeles

Current job opportunities are posted here as they become available.

VOALA
Helping Our Most Vulnerable Change Their Life Stories

Volunteers of America is a non‑profit human services organization committed to serving people in need, strengthening families, and building communities. VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs, Upward Bound college prep programs, veterans’ services, homeless shelters, low‑income housing program as well as drug and alcohol rehabilitation. Learn more at www.voala.org.

PAY RATE: $25.85- $27.21 Per Hour

BENEFITS: VOALA offers competitive medical, dental, vision and retirement benefits.

JOB SUMMARY AND PURPOSE

The Admin Asst II provides general office support, and acts as the office receptionist and telephone screener. Establishes and maintains cooperative and harmonious working relationships with program staff, workers, families of clients, business agencies, office vendors, and general public.

DUTIES AND RESPONSIBILITIES

• Filing and assisting other office staff when required.
• Prepares client and worker folders, record files, and general filing of records and documents.
• Coordinates staff training and administrative events.
• Maintain, track, and order inventory for office supplies.
• Monitor and maintain office equipment.
• Schedules and coordinates meetings, travel, and other group activities when required.
• Assumes additional responsibilities and performs special projects as needed.
• Answers telephone, e‑mails, letters, and replies to questions accordingly.
• Take and relay messages.
• Monitor visitor access and maintain security awareness.
• Receive and sort mail and deliveries.
• Participates in organizational functions and maintains informational and/or operational records.
• Establishes and maintains cooperative and harmonious working relationships with program staff, workers, families of clients, business agencies, office vendors, and general public.
• Perform other duties as assigned.

ESSENTIAL FUNCTIONS:

• Prepare client and worker folders
• Restock supplies
• Receptionist for office
• Special projects
• Coordinates staff training and administrative events
• Other duties as required and may be subject to change

Qualifications

REQUIREMENTS:

• Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications
• Current TB screening and Immunization Records (within 5 days of hire)
• Copy of Current Professional License (if applicable)
• Current BLS Certification (within 15 days of hire)
• Valid Driver’s license
• Completion of all required trainings (within 30 days of hire)

EDUCATION:

• Associates Degree in Business Administration, Management, or related field;
• OR Three years of related experience.

EXPERIENCE:

• Five years of office and clerical experience

PREFERRED QUALIFICATIONS:

• Bachelor’s Degree in Business Administration, Management, or related field.
• Current California driver’s license and clean driving record
• Access or Service Point software.
• Bilingual in English and Spanish (written and verbal).

Volunteers of America is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

This employer participates in E‑Verify as required by the federal government and will provide the federal government with your Form 1‑9 information to confirm that you are authorized to work in the U.S.

If E‑Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (OHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.