Administrative Assistant | IH Quality

Interior Health; Kelowna; On-site; CAD 48,000 - 64,000; Full time

Job summary

A health care organization in Kelowna is seeking an experienced Administrative Assistant to support the Quality department. The role requires strong organizational skills, proficiency in Excel, and the ability to communicate effectively. Candidates should have a diploma from a recognized secretarial program and 3-5 years of relevant experience. A competitive salary and various benefits are offered in a supportive work environment.

Benefits

Competitive salary

Employer paid training/education

Employer paid vacation

Extended Health & Dental coverage

Contribution to Municipal Pension Plan

Balanced lifestyle

Qualifications

• Diploma and graduation from a recognized secretarial program.
• Three to five years of recent, related experience including experience working with various computer software programs.
• Effective communication skills both verbally and in writing.

Responsibilities

• Provide confidential administrative support functions to the Director and other management staff.
• Coordinate and organize workflow and determine priorities.
• Compose confidential correspondence for signature and create documents.

Skills

Organizational skills

Effective verbal communication

Effective written communication

Proficient in Excel

Ability to work independently

Typing speed of 50 wpm

Education

Diploma from a recognized secretarial program

3-5 years of related experience

Tools

Microsoft Excel

Various computer software programs

Job description

Position Summary

Interior Health (IH) is looking for an experienced, highly efficient and self–directed term specific full time Administrative Assistant to support the Quality department located in Kelowna, B.C. This term position is until November 30, 2026 or return of the incumbent.

Who are we looking for?

If you are able to organize large scale events, savvy with Excel and have strong writing skills, this is the opportunity for you.

Along with your organization, attention to detail, knowledge and skills, we are looking for a candidate that can make a difference and takes pride in their career to work in our fast paced environment. You will perform within an innovative culture that’s focused on transformational change in the health care system.

What we offer:

• Competitive salary and an attractive remuneration package
• Career Growth
• Employer paid training/education
• Employer paid vacation (per collective agreement)
• Employer paid insurance premiums
• Extended Health & Dental coverage
• Contribution to Municipal Pension Plan
• Balanced lifestyle

Salary Range:

Salary range for the position is $48,476 to $63,624. Interior Health establishes salaries within the minimum and maximum of the salary range based on consideration of the qualifications, experience of the applicant, and an internal equity review of the salaries of other employees.

What will you work on?

The Administrative Assistant works in a team environment to provide confidential administrative support functions to the Director for the department or program and other management staff as required. The Administrative Assistant serves as a vital linkage and communication source to keep the department or program informed and aligned to its priorities.

Some responsibilities include: coordinating and organizing workflow; determining priorities; composing confidential correspondence for signature; designing and creating correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; maintaining the integrity and confidentiality of all information which flows through, and is processed for management as it pertains to client care, operations, personnel, labour relations, finance, and public affairs; supports the Executive Director in setting the positive, collaborative, efficient tone for the department.

How will you create an impact?

Joining our IH team will allow you to challenge yourself professionally while enjoying all the personal pursuits available to you within this fantastic community.

Reasons to Apply at Interior Health... What we can do for you

We offer a work environment conducive to growth and development of strong administrative skills and a work environment that supports and promotes psychological health & safety for all. We offer the opportunity to have a balanced lifestyle that allows you to maintain the quality of life you desire.

For a challenging, growth-oriented career in a beautiful natural setting where balanced lifestyle choices abound, come to Interior Health and join our quest to set new standards of excellence in the delivery of health services in the Province of B.C.

Come live, work and play where others only vacation. Make a difference. Love your work. Apply today!

Honouring Interior Health’s commitment to Truth and Reconciliation and the Declaration on the Rights of Indigenous Peoples Act (DRIPA), and Pursuant to Section 42 of the BC Human Rights Code, preferential consideration and/or hiring will be given to qualified applicants who self‑identify as Indigenous (First Nations, Métis, or Inuit).

Qualifications

Education, Training and Experience:

• Diploma and graduation from a recognized secretarial program.
• Three to five years of recent, related experience including experience working with various computer software programs.
• Or an equivalent combination of education, training, and experience.

Skills and Abilities:

• Ability to communicate effectively, both verbally and in writing.
• Ability to deal with others effectively.
• Ability to organize workload and set priorities.
• Ability to work without supervision.
• Ability to type 50 wpm and set up letters, reports, etc. in a professional format.
• Knowledge of applicable computer hardware and software programs and ability to perform web‑based searches.
• Ability to operate related equipment.
• Physical ability to perform the duties of the position.