Administrative Assistant (Hybrid)

Pathways; Burnaby; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading siding renovation company in Burnaby is seeking an organized Administrative Assistant to provide essential administrative support focused on compliance-related tasks. You'll ensure documentation is current, manage correspondence, and assist with team coordination. The ideal candidate has proven experience in similar roles and strong communication skills. This position offers a flexible hybrid work schedule and comprehensive benefits.

Benefits

Competitive salary

Flexible schedule

Health insurance

Training & development

Opportunity for advancement

Qualifications

• Proven experience as an Administrative Assistant or in a similar role.
• Ability to manage multiple deadlines effectively.
• Willingness to take ownership of tasks.

Responsibilities

• Communicate with Brand President on compliance matters.
• Track insurance certificates from franchisees.
• Maintain compliance records and ensure they are current.
• Update internal spreadsheets and databases.
• Assist with correspondence and scheduling.

Skills

Attention to detail

Communication skills

Proficiency in Google Workspace

Proficiency in Microsoft Excel

Proactive attitude

Job description

Benefits:

• 36-hr work week for a healthy work/life balance
• Company parties
• Competitive salary
• Dental insurance
• Flexible schedule
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance

Overview

Ideal Siding is looking for a highly organized and detail-focused Administrative Assistant to join our team. This role provides general administrative support, with the majority of the time focused on compliance-related tasks. You’ll be responsible for keeping documentation current, maintaining compliance records, and making sure our franchise network stays up to date with all necessary paperwork.

You’ll work closely with the Brand President, administrative team and other team members to ensure smooth operations, clear communication, and no missed details. If you’re the kind of person who takes ownership and thrives on organization, this is a great opportunity to grow with a fast-moving company.

Key Responsibilities

Compliance

• Closely communicate with the Brand President on all compliance-related matters.
• Review, collect, and track insurance certificates (COIs) from franchisees.
• Ensure current copies of business licenses, registrations, and other required documents are maintained.
• Monitor expiration dates and follow up for renewals or updates as needed.
• Keep compliance records organized and easily accessible in digital systems.

Administrative Support

• Maintain and update internal spreadsheets, shared drives, and databases.
• Manage shared inboxes and assist with correspondence and scheduling.
• Create and update templates, forms, and internal documentation.
• Help coordinate team meetings, events, and training sessions.
• Provide additional administrative support to leadership as assigned.

Qualifications

• Proven experience as an Administrative Assistant, Compliance Assistant, or in a similar role.
• Excellent attention to detail and ability to manage multiple deadlines.
• Strong communication and follow-up skills.
• Proficiency in Google Workspace, Microsoft Excel, and document management tools.
• A proactive attitude and willingness to take ownership of tasks.

Why Join Ideal Siding?

• Be part of a dynamic and fast-growing company with a modern franchising model
• Enjoy a flexible hybrid work schedule (1–2 days/week in-office)
• Opportunity to learn, grow, and advance your career
• Comprehensive benefits: extended health and dental care, free on-site parking, company events
• A collaborative and supportive work environment that encourages personal and professional growth

Who Are We?

Ideal Siding is the fastest-growing siding renovation company in North America. With over 85 locations across Canada and the US, our mission is that every homeowner in North America has access to affordable siding services provided by a reliable company with reasonable pricing, quality control on all levels, friendly and professional staff, and a corporate team behind it.

Flexible work from home options available.