Administrative Assistant Human Resources

Winnipeg Regional Health Authority (WRHA); Winnipeg; On-site; CAD 40,000 - 50,000; Full time

Job summary

A healthcare organization in Manitoba seeks an Administrative Assistant to support the Human Resources team. The role involves managing administrative activities, maintaining spreadsheets, and effective communication with staff and the public. Candidates must possess a high school diploma, proficiency in Microsoft Office, and have prior office experience. Successful applicants will contribute to an efficient work environment and require a Criminal Records Check. This position emphasizes equity and encourages Indigenous applicants.

Qualifications

• One to two years previous office experience in Human Resources required.
• Experience scheduling and coordinating meetings required.
• Must have demonstrated experience in a customer service role.

Responsibilities

• Organizing and prioritizing administrative activities for the HR team.
• Maintaining a variety of spreadsheets to track data.
• Greeting visitors and handling inquiries appropriately.

Skills

Typing speed 65 wpm

Proficiency with Microsoft Office Suite

Excellent organizational skills

Interpersonal skills

Communication skills

Problem-solving abilities

Education

Complete high school education, Manitoba Standards

Formal training in applied office skills

Tools

Microsoft Office Word

Microsoft Excel

Microsoft Access

Microsoft PowerPoint

Job description

Position Overview

Reporting to the Director, Human Resources, supporting the Shared Health Provincial Operations including greeting visitors, handling inquiries and redirecting as appropriate. Duties include: Organizing and prioritizing independently, the administrative activities for the supervisor and HR team and ensuring that all work is completed within established timeframes. Maintaining a variety of spreadsheets. Typing, formatting and proofreading letters, procedures, etc., from handwritten notes or rough draft. Taking initiative to handle matters and solve administrative problems not requiring the direct personal attention of the supervisor(s). Participating as a member of the portfolio in a manner that contributes to teamwork and collaboration.

Experience

• One to two years previous office experience in the Human Resources field required, preferably in a large unionized environment.
• Must have the ability to set up spreadsheets and databases required.
• Must have file management and data entry experience.
• Must have demonstrated experience in a customer service role, effectively handling a variety of inquiries and communicating with all levels of staff and the public.
• Must have the ability to use discretion and tact when providing information and/or referring questions as appropriate within the program or to outside agencies.
• Experience scheduling and coordinating meetings required.
• Ability to compose correspondence on behalf of senior Directors/Managers.
• Experience recording and preparing minutes and agendas.
• Experience maintaining spreadsheets and databases.
• Previous healthcare experience preferred.

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba Standards, required.
• Formal training in applied office skills is required.
• A combination of education and experience may be considered.

Qualifications And Skills

• Typing speed 65 wpm.
• Proficiency with computerized systems (Microsoft Office Word, Excel, Access, and PowerPoint) required.
• Experience with email and computerized calendars.
• Must have excellent organizational, interpersonal, communication (verbal and written) skills and problem-solving abilities and the initiative to follow through on matters independently.
• Ability to prioritize a large workload and independently complete a variety of administrative duties.
• Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines.
• Demonstrated problem-solving skills.

Physical Requirements

Required to work for long periods of time at a computer.

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.