Administrative Assistant, Human Resources

The Institute for Performance and Learning; Mississauga; On-site; CAD 61,000 - 80,000; Full time

Job summary

A regional educational institution in Peel Region, Mississauga, seeks an Administrative Assistant to support the Human Resources department. This full-time role involves managing the Director's calendar, providing logistical support, and handling confidential information. Candidates should have a post-secondary degree and ideally two to three years' experience in a similar role. The position offers a salary range of $61,734 - $79,020 with a closing date of 08/12/2025.

Qualifications

• Minimum of two to three years of administrative assistant experience, preferably in HR.
• Experience planning and coordinating projects and events is strongly preferred.
• General knowledge of Human Resources legislation is an asset.

Responsibilities

• Serve as the first point of contact for the HR department.
• Provide project, event, and logistical support.
• Manage the Director’s calendar and operational records.

Skills

Proficient with Microsoft Office

Excellent verbal and written communication skills

Accurate keyboarding skills

Working knowledge of HRIS

Client service orientation

Interpersonal skills

Education

Post‑secondary degree or diploma

Tools

HRIS

FIS

USource

Drupal

Job description

Overview

Reporting to the Director, Human Resources, the incumbent is responsible for a high level of confidential administrative support to the Human Resources department, including a combination of reception and administrative functions and executive assistant support for the Director, Human Resources.

Responsibilities

• Serve as the first point of contact for the department, receiving and directing inquiries in person, via email, and on the phone.
• Provide project, event, and logistical support for the department.
• Manage the Director’s calendar, maintain a system of operational records, generate routine reports and materials, and track financials for the department.
• Maintain an in‑depth understanding of the priorities of the Director and the Human Resources team, and present respectfully when interacting with senior administrators, faculty, staff, students, librarians, and community members.
• Work independently with limited direction, exercising judgment, tact, diplomacy, confidentiality, and discretion in all aspects of the role.

Required Qualifications

Education

Post‑secondary degree or diploma or acceptable equivalent combination of education and experience. Coursework in Human Resources, CHRP designation, or pursuit of a CHRP designation is an asset.

Experience

Minimum of two (2) to three (3) years of administrative assistant experience, preferably in a human resources department or an educational institution. Experience planning and coordinating projects and events is strongly preferred. General knowledge of Human Resources legislation, policies, and procedures is an asset.

Skills

Proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint); excellent verbal and written communication skills; accurate keyboarding skills; working knowledge of HRIS, FIS, USource, and Drupal/website content management systems preferred.

Other

Strong client service orientation and excellent interpersonal skills; accurate and attentive to detail; demonstrated ability to write clear and concise correspondence; ability to work independently and as a strong team player; demonstrated initiative; demonstrated judgment, tact, discretion, and ability to handle complex matters of a sensitive and confidential nature; ability to manage and organize multiple priorities; ability to work under pressure and meet deadlines.

Closing Details

Closing Date: 08/12/2025, 11:59 PM ET

Employee Group: Salaried

Appointment Type: Budget - Continuing

Schedule: Full-Time

Pay Scale Group & Hiring Zone: C1 -- Hiring Zone: $61,734 - $79,020 -- Broadband Salary Range: $61,734 - $96,305

Job Category: Administrative / Managerial