Administrative Assistant - FT - Kelowna

Coast Claims Insurance Services; Kelowna; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading insurance firm in Kelowna is seeking a talented Administrative Assistant to support daily operations. Responsibilities include managing correspondence, organizing files, and assisting with reports. Ideal candidates should have 2-3 years of experience in administration, preferably in the insurance industry, and strong communication skills. The role offers benefits and a supportive work environment.

Benefits

Medical, dental, and vision benefits

Company matched RRSP

6 paid sick days annually

Work/Life Balance

Engagement events

Qualifications

• 2-3 years of professional administrative experience in the insurance industry or as a legal assistant.
• Proficient in Microsoft Office and capable of adapting to new technologies.
• Strong administrative and clerical skills.

Responsibilities

• Serve as a point of contact for both internal and external inquiries.
• Manage incoming and outgoing mail and correspondence.
• Organize and maintain physical and digital files and documents.
• Assist with the preparation of reports and other correspondence materials.

Skills

Attention to detail

Strong organizational skills

Effective communication skills

Proactive problem-solving

Tools

Microsoft Office

Job description

About Coast Claims

Coast Claims Insurance Services has been a premier firm in the insurance adjusting industry since 1970. Over the years, we\'ve attracted top-notch talent and expanded throughout BC, Alberta, Ontario, and the Northwest Territories, becoming Canada\'s fourth-largest firm. Today we are still employee-owned, fully independent, and completely committed to providing outstanding service at a fair price.

About you

Our busy adjusting office is seeking a talented Administrative Assistant to join our team and support our daily operations. In this role, you will be responsible for providing a wide range of administrative support, including typing dictations, managing incoming and outgoing mail, and organizing and maintaining files and documents.

Key Responsibilities

• Serve as a point of contact for both internal and external inquiries, providing information and assistance as needed.
• Manage incoming and outgoing mail, including sorting, distributing, and processing correspondence.
• Organize and maintain physical and digital files and documents, including creating and updating filing systems as needed.
• Assist with the preparation of reports and other correspondence materials.
• Proofread reports, invoices and other relevant documents prior to submission.
• Identify and address administrative challenges proactively, seeking solutions to enhance operational efficiency.
• Perform other duties relevant to the position as required or assigned.

Qualifications and Skills

• 2-3 years of professional administrative experience in the insurance industry or as a legal assistant (asset).
• Proficient in Microsoft Office and capable of adapting to new technologies.
• Attention to detail.
• Strong organizational and multitasking abilities.
• Effective communication skills, both written and verbal.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proactive problem-solving skills and a positive, can-do attitude.
• Strong administrative and clerical skills.
• Knowledge of insurance terminology and procedures.

Why transition to Coast Claims Insurance Services?

• Benefits packages including medical, dental, and vision
• Company matched RRSP
• 6 Paid sick days annually
• Work/Life Balance
• Engagement events
• Office hours are Monday to Friday

Coast Claims prioritize diversity and while we thank all applicants for their interest in this opportunity, we will only be in direct contact with those applicants who are selected for an interview.