Administrative Assistant- Fitness & Sports

Canadian Forces Morale and Welfare Services; Eastern Ontario; On-site; CAD 40,000 - 55,000; Full time

Job summary

An organization serving armed forces personnel in Kingston, Ontario is seeking an Administrative Assistant. The role entails providing administrative support, organizing travel arrangements, processing claims, and offering reception services. Ideal candidates should have a high school diploma and relevant administrative experience. Competitive benefits include health coverage and flexible work options.

Benefits

Health coverage

Flexible work options

Professional development opportunities

Member appreciation discounts

Qualifications

• Several years' experience in office administration or a related field.
• Experience in budget administration and bookkeeping.
• Knowledge of travel arrangements and claims procedures.

Responsibilities

• Provide administrative support including research and data entry.
• Organize travel arrangements and accommodations.
• Process and track travel claims.
• Provide reception services and general information.

Skills

Client focus

Organizational knowledge

Communication

Innovation

Teamwork

Leadership

Education

High school diploma

Job description

Overview

CFMWS – WHERE PURPOSE MEETS PASSION! At Canadian Forces Morale and Welfare Services (CFMWS), we’re a community dedicated to supporting Canadian Armed Forces members, veterans and their families in daily life. We provide programs and services designed to enhance mental, social, physical, financial and familial well‑being, including recreation, sports and fitness programs, customized financial services, retail services, access to retail savings and discounts, family support and charity events. Our values guide us: integrity, teamwork and ongoing innovation to deliver the best programs and services. We offer a commitment to health, wellness and growth across diverse roles and locations so you can make a meaningful impact.

The Role

Under the supervision of the Manager, Fitness & Sports, the Administrative Assistant provides administrative support such as research, data entry and compilation, record keeping, creating presentations and reports, photocopying, internal/external correspondence, mass mailing distribution and follow‑up action. They organize travel arrangements and accommodations for managers and clients. The Administrative Assistant processes and tracks travel claims. They also provide reception services and general information to clients.

Responsibilities

• Provide administrative support: research, data entry and compilation, record keeping, creating presentations and reports, photocopying, internal/external correspondence, mass mailing distribution and follow‑up action.
• Organize travel arrangements and accommodations for managers and clients.
• Process and track travel claims.
• Provide reception services and general information to clients.

Qualifications

• Education, Certifications and Licenses
  High school diploma AND several years' experience in office administration or a related field
• Experience
  In office administration; In budget administration; In bookkeeping; In processing invoices and claims; In making travel arrangements and travel claims procedures; In drafting correspondence and reports
• Competencies
  Client focus, organizational knowledge, communication, innovation, teamwork and leadership
• Language Requirements
  English Essential, Bilingual (English and French) an asset
  Reading: Functional
  Writing: Functional
  Oral: Functional

Benefits Available

• Health Benefits: Drug coverage, healthcare spending account, virtual care (telemedicine), Employee and Family Assistance Program, mental health support, travel insurance, dental, vision, life insurance and disability insurance.
• Work Life Balance: Flexible work options and a wide range of paid/unpaid leave, including paid vacation, family related leave and personal days.
• Retirement Planning: Group Savings Plans.
• Learning and Development: Payment of professional association memberships, online learning opportunities including a LinkedIn Learning subscription and second language training.
• Perks: Discounts through CF One Member Appreciation.

Explore all the benefits CFMWS offers by visiting: https://cfmws.ca/Benefits

Other Information

This is an on-site position with an assigned work location.

Start Date

8 December 2025

Inclusion and Accommodation

CFMWS is committed to providing an inclusive, equitable and accessible environment, where all employees feel valued, respected and supported. We welcome applications from all qualified candidates who can help us build a workforce that reflects the diversity of Canadian society. If contacted in relation to a job opportunity or assessment, you should advise the recruitment team in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Ontario