Administrative Assistant- Finance

M'Chigeeng First Nation; M’Chigeeng; On-site; CAD 42,000 - 52,000; Full time

Job summary

A First Nation community is seeking an Administrative Assistant to provide support to the Director of Finance. Responsibilities include preparing correspondence and presentations, organizing meetings, and assisting with financial reporting. Candidates should have a minimum of two years related experience and knowledge of Anishinabek culture. Proficiency in Microsoft Office applications is essential. The role offers a salary range from $42,120 to $51,480, along with a permanent full-time status.

Qualifications

• Minimum two years related work experience and training.
• Knowledge/experience with Anishinabek culture and customs.
• Ability to maintain confidentiality and excellent communication skills.

Responsibilities

• Prepare correspondence, presentations, and documents.
• Organize meeting schedules and related materials.
• Assist with preparation of financial and narrative reports.

Skills

Knowledge of Microsoft Word

Communication skills

Customer service training

Office procedures knowledge

Ability to maintain confidentiality

Education

OSSD with related work experience

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Administrative Assistant- Finance

Department: Finance

Classification/Level: Clerical & Administrative (CA-3)

Position Status: Full-Time

Employment Status: Permanent

Position Summary

The position will provide administrative support to the Director of Finance. The position is assigned to providing a broad range of secretarial and clerical services (i.e. word processing, routine records, and central file management system, organizing events).

Reporting Relationship

The Administrative Assistant will work under the direction of the Director of Finance.

Essential Functions

• Prepare internal and external correspondence, presentations, and other documents that are required.
• Prepare and organize the Finance Manager’s meeting schedules and packages.
• Research, create and edit presentations, make travel reservations and complete registrations for seminars, and maintain a network data base.
• Organize, respond, and keep track of requests and inquires.
• Highly involved in preparing and scheduling meetings by preparing the agenda and packages for the meetings, record minutes and submit minutes for approval, distribute minutes; Follow up with motions; Review and edit reports for the meetings; Prepare correspondence for the Director of Finance and meeting members; Prepare member’s honorariums.
• Assist with the preparation of newsletters, AGM, community meetings/events, financial, narrative, and statistical reports.
• Develop file management procedures manual for efficiency and effectiveness for the retrieval of stored documents.
• Assist with work assignments for special projects.
• Maintains records of staff timesheets.
• Assist with preparing Payroll when required.
• Provide Administrative support to the Finance team.
• All work performed will be in accordance to M’Chigeeng First Nation Policy & Procedures.
• Perform any other task related to this position judged necessary.

Qualifications

Preferred

• OSSD with a minimum of two years related work experience and training.
• Must have knowledge and/or experience with the language, culture, history and customs of the Anishinabek.
• Customer Service Training.
• Must have working knowledge office procedures, file management and policy development.
• Must have good working knowledge of Microsoft Word, Excel, Power Point and Outlook.
• Ability to maintain a high degree of confidentiality.
• Excellent communication skills, written, verbal and public relations.

Criminal Reference Check (CRC)Rationale: M’Chigeeng First Nation is in a position of trust to its band members and is committed to providing a safe and secure work environment. Applicants must have record clear and/or dated of convictions relating to fraud, drugs, assault, and theft. The CRC must be current (30 days) and must be an original.

Credit Check: As a condition of employment, this position may be subject to the successful completion of a satisfactory credit check.

Interested applicants must submit COVER LETTER, RESUME, THREE (3) CURRENT REFERENCES (2 Work-Related references from a direct supervisor/manager and 1-character reference that will be contacted upon a successful interview) and education certificationsto:

Administrative Assistant
Email: [e-mail]
c/o Human Resources
P.O. Box 333 M’CHIGEENG, ON P0P 1G0 (Fax [phone])

Job Category: Finance

Job Location: Administration Office

Salary: $42,120 – $51,480