Administrative Assistant- File manager

Firstonsite Restoration; Dartmouth; On-site; CAD 40,000 - 50,000; Full time

Job summary

A leading restoration company in Dartmouth, Nova Scotia is seeking a full-time Receptionist/Administrative Assistant to support office operations. This role includes managing reception, handling correspondence, and providing exceptional customer service. Ideal candidates will have strong administrative skills with 1-2 years of office experience. A competitive salary and benefits are offered.

Benefits

Competitive salary

Extended health plan

Employee assistance program

Professional development opportunities

Healthy work/life balance

Qualifications

• 1-2 years' office administration experience.
• Excellent verbal and written communications skills.
• Ability to manage time effectively in a fast-paced environment.

Responsibilities

• Manage reception desk and greet visitors.
• Draft documents and manage correspondence.
• Process expense and mileage reports.

Skills

Office administration experience

Verbal and written communication skills

Intermediate computer skills including MS Office

Advanced Excel skills

Typing speed of at least 50 WPM

Strong administration and record keeping skills

Basic administrative/accounting math skills

Tools

ClaimTrak

Xactimate

XactAnalysis

Job description

First Onsite is seeking to hire a full‑time Receptionist / Administrative Assistant to provide all administrative and office support functions including office maintenance and inventory management. The successful person will support all facets of branch operations including sales, management, and operations. Are you a get‑it‑done, can‑do person? Are you so organized that you wish other people would let you organize their lives for them? If so, read on!

This Receptionist / Administrative Assistant position comes with a competitive salary and a typical schedule of Monday‑Friday. We also offer an exceptional extended health plan including medical, dental, and vision. Our other benefits include an employee assistance program, educational assistance, professional development, internal growth opportunities, the opportunity for national career movement, and a healthy work/life balance. If this sounds like the office position for you, apply today!

A DAY IN THE LIFE OF AN RECEPTIONIST/ADMINISTRATIVE ASSISTANT

As a Receptionist/Administrative Assistant, you are an organizational expert! Your friendly personality shines by presenting a polished, professional impression of the company. You manage the reception desk: receive, screen and forward incoming calls; and greet visitors with a winning smile. You love keeping people informed by distributing incoming correspondence. Your passion for organizing shines when you maintain the reception area.

You love drafting documents, managing correspondence, and filing documents. You make photocopies, send faxes, produce reports like a superstar. You are responsible for data entry, tracking, and updates. Your exceptional customer service skills provide information to internal and external customers.

On a daily basis, you process expense reports and mileage reports. Your attention to detail is impeccable when you update and maintain contact lists and distribution lists. You enjoy your job as you are never bored and get to work in an exciting fast‑paced office!

QUALIFICATIONS

• 1-2 years' office administration experience
• Excellent verbal and written communications skills
• Intermediate computer skills including MS Office
• Advanced Excel skills preferred
• Experience in ClaimTrak, Xactimate, and XactAnalysis is considered an asset
• Ability to type at least 50 WPM
• Strong administration and record keeping skills
• Basic administrative/accounting math skills

Are you able to effectively prioritize and manage your time in a fast‑paced environment? Do you have strong verbal and written communication skills? Are you attentive to detail with great administration and record‑keeping abilities? If so, you may be perfect for this office position!

ARE YOU READY TO JOIN OUR OFFICE TEAM?

If you feel that you would be right for this position, please fill out our initial 3‑minute, mobile‑friendly application. We look forward to meeting you!