Administrative Assistant / Data Integrity Specialist

Enviros; Calgary; On-site; CAD 25,000; Part time

Job summary

A non-profit organization in Calgary is seeking a Part-Time Administrative Assistant / Data Integrity Specialist. The position requires strong organizational skills, a keen attention to detail, and experience in administrative and IT roles. Responsibilities include supporting the Foster Care team with electronic file needs and ensuring compliance with policies. The role offers an annual salary of $25,000 and a chance to contribute to meaningful social work.

Qualifications

• 5+ years’ experience in Administrative / IT role.
• Current criminal record check including vulnerable sector.
• Current Alberta Intervention Record check.

Responsibilities

• Support the Foster Care team with electronic file needs.
• Process and review documents requiring signatures.
• Communicate with the foster care team regarding electronic files.
• Provide support and training for foster families on reporting.
• Receive and register documents for data entry.
• Update and maintain databases.
• Perform general office duties.
• Carry out special projects as directed.

Skills

Highly organized

Attention to detail

Interpersonal skills

Verbal communication

Written communication

Ability to work independently

Tools

Sharepoint

Sharevision

Job description

The Position

– Part-Time Administrative Assistant / Data Integrity Specialist

For Consideration Applicants Will Need to Demonstrate the Following

• An ability to be highly organized, energetic and flexible
• Above average attention to detail
• Nimble, adaptable and knowledgeable across IT functions
• Strong understanding of non-profit / social sector
• Strong interpersonal skills
• Strong verbal and written communication skills
• Ability to work independently, and function well as a team contributor
• 5+ years’ experience in Administrative / IT role
• Working knowledge of Sharepoint and Sharevision (preferred)

Prior to hiring – to complete

• A current criminal record check including vulnerable sector (completed within the last 6 months)
• A current Alberta Intervention Record check (completed within the last 12 months)

Duties & Responsibilities (include but are not limited to)

• Support Foster Care team with all electronic file needs, including internal file audits and data entry
• Process and review documents requiring signatures with care and attention
• Communicate with foster care team around electronic files and additional support / information required to attain / maintain 100 % compliance with funders and policy
• Provide support and training for foster families (as required) regarding timely and accurate sharing and uploading of required reporting and information
• Receive and register documents for accurate data entry, organizing files and checking each client file to ensure all information is complete / accurate and in order – according to provincial standards.
• Store, update and maintain databases
• Perform backup procedures
• Perform general office duties
• Perform special projects as directed

Salary :

$25,000 / annually