Administrative Assistant / Data Integrity Specialist

Enviros WSA; Calgary; On-site; CAD 25,000; Part time

Job summary

A social services agency in Calgary, Alberta is seeking a part-time Administrative Assistant/Data Integrity Specialist for their Foster Care Program. This role demands strong organizational skills and over 5 years of experience in an administrative or IT role. The ideal candidate will possess skills in Sharepoint and Sharevision, along with excellent verbal and written communication abilities. Salary is approximately $25,000 annually.

Qualifications

• 5+ years' experience in Administrative/IT role.
• Ability to function well as a team contributor.

Responsibilities

• Support Foster Care team with electronic file needs.
• Process and review documents needing signatures.
• Communicate with foster care team regarding electronic files.

Skills

Highly organized

Attention to detail

IT knowledge

Understanding of non-profit sector

Interpersonal skills

Verbal communication

Written communication

Ability to work independently

Tools

Sharepoint

Sharevision

Job description

Administrative Assistant/Data Integrity Specialist – Foster Care Program

Part Time Position – .5 FTE (20 Hours per week)

Reporting to the Supervisor, Foster Care Program, the Foster Care Administrative Assistant/Data Integrity Specialist will provide vigilant administrative support to the Foster Care team through ensuring detailed file management (I strict accordance with Provincial Accreditation Standards) alongside exceptional land timey communication with the team as directed/required. As an integral member of the Foster Care team, the Administrative Assistant/Data Integrity Specialist will attend regular meetings and keep abreast of the changing needs of the team, families, organization and funders.

ENVIROS – Who We Are

Enviros is an innovative social services agency that provides critical, individualized programs to children, youth, adults and families in vulnerable situations to meet their desired outcomes and wellness.

Enviros helps our clients make strength-based changes to move to independence within a healthy community.

Enviros focuses programs on the unique needs of individual clients practicing experiential learning to provide opportunities for personal discovery and growth.

Enviros focus is on building relationships and is the foundation of the work we do. This enables clients to develop skills, healthy trust, and independence.

Since our founding in 1976, Enviros has been an early adopter of new evidence-based best practices and has developed and informed other leading practices.

Why People Choose Enviros

Simply stated, our vision is: "The Power of Human Relationships Invites Belonging and Inspires Growth".

The Program – Foster Care

The Enviros Foster Care program provides the best possible care to children at a time of upheaval in their lives by matching a foster home to the needs of the child. When children are unable to remain in their own homes or with family members, Enviros offers Foster Care for children under the age of 18.

While there is no typical length of stay, Foster Care is not designed to be a permanent placement for children, and ideally, they are returned to parents, or placed with guardians, family members or another more permanent home environment.

For Consideration Applicants Will Need to Demonstrate the Following

• An ability to be highly organized, energetic and flexible
• Above average attention to detail
• Nimble, adaptable and knowledgeable across IT functions
• Strong understanding of non-profit/social sector
• Strong interpersonal skills
• Strong verbal and written communication skills
• Ability to work independently, and function well as a team contributor
• 5+ years’ experience in Administrative/IT role
• Working knowledge of Sharepoint and Sharevision (preferred)

Prior to hiring – to complete

• A current criminal record check including vulnerable sector (completed within the last 6 months)
• A current Alberta Intervention Record check (completed within the last 12 months)

Duties & Responsibilities (include But Are Not Limited To)

• Support Foster Care team with all electronic file needs, including internal file audits and data entry
• Process and review documents requiring signatures with care and attention
• Communicate with foster care team around electronic files and additional support/information required to attain/maintain 100 % compliance with funders and policy
• Provide support and training for foster families (as required) regarding timely and accurate sharing and uploading of required reporting and information
• Receive and register documents for accurate data entry, organizing files and checking each client file to ensure all information is complete/accurate and in order – according to provincial standards.
• Store, update and maintain databases
• Perform backup proceduresPerform general office duties
• Perform special projects as directed

Salary: $25,000/ annually

How to Apply: https://enviros.criterionhcm.com/jobs/332/1/#121/apply (no phone calls)