Administrative Assistant / Creative Resource Coordinator

Zulu Alpha Kilo; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A dynamic creative agency in Toronto is seeking an Administrative Assistant / Creative Resource Coordinator to support their creative operations team. The ideal candidate should have over 2 years of experience in administrative roles and strong communication skills, with the ability to manage multiple tasks effectively. This role offers a competitive salary ranging from $60,000 to $80,000 along with opportunities for growth and a collaborative work environment.

Benefits

Opportunities for growth

Collaborative team

Flexible work environment

Competitive salary and benefits

Qualifications

• 2+ years of experience in an Administrative Assistant focused role.
• Experience supporting senior leadership in a creative environment.
• Ability to take direction from multiple sources.

Responsibilities

• Manage calendars for multiple creative leads.
• Assist in scheduling and assigning creative resources.
• Support creative leads with travel planning.
• Handle sensitive information with confidentiality.
• Bring positive energy and empathy to the team.

Skills

Attention to detail

Time Management

Communication skills

Organizational skills

Problem-solving

Tools

Microsoft Office

Job description

Administrative Assistant / Creative Resource Coordinator

We were founded on the belief that the world needs more creativity. It’s what drives all our decision-making. There is just so much ineffective, badly crafted work in the world that never gets noticed, has zero impact and is a waste of client budgets. We are here to change all that. When you truly embrace creativity as a competitive advantage, you will see it transform your world and your business. We’ve witnessed this over and over with our own clients. And, as a purpose-driven company, we also use our creativity to do good in the world by supporting causes we truly believe in.

With 180 staff in New York, Toronto, and Vancouver, Z.A.K. is a magnet for top global talent. Want to change your world as a marketer? Let’s fight sameness together.

As our Administrative Assistant /Creative Resource Co-ordinator, you will report to the Executive Director, Creative Operations. You will work closely with our creative operations team as well as all our teams to support them in delivering award-winning work for our clients.

Position Summary

The Administrative Assistant / Creative Resource Co-ordinator will play a key role in supporting the agency. The ideal candidate will be resourceful, have strong attention to detail, anticipate needs from our creative leaders, and ensure seamless communication across all levels at Z.A.K.

Key Responsibilities

• Strategic Calendar and Time Management: Proactively manage calendars for multiple creative leads, anticipating their needs and protecting their time for creative direction and strategic thinking.
• Creative Resourcing Support: Assist inscheduling and assigning creative resources to client projects, when required.
• Travel Coordination: Support creative leads with travel planning as needed, while remaining responsive to last-minute adjustments.
• Confidentiality and Discretion: Handle sensitive information and client insights with the utmost confidentiality and professionalism.
• Culture and Team Support: Bring your positive energy to the team by showing up with empathy, flexibility, and a strong commitment to helping creative minds thrive.

Qualifications (Skills, Aptitudes, And Experience)

• 2+ years of experience in an Administrative Assistant focused role
• Experience supporting senior leadership, especially in a creative environment
• Previous experience within an Advertising Agency is an asset
• High level Communication and Interpersonal Skills
• High level Time Management and Organizational skills
• Attention to detail and ability to take direction from multiple sources
• High degree of composure with the ability to problem solve quickly and efficiently
• Proficient in Microsoft Office

Why Join Us?

• Be part of a fun and collaborative team.
• Opportunities for growth and professional development.
• A vibrant workplace culture that values innovation and employee well-being.
• Competitive salary, benefits, and a flexible work environment.

Join us in shaping the future of advertising while building a supportive and inspiring workplace!

Salary range for this role is $60,000 - $80,000.

Zulu Alpha Kilo is an equal opportunity employer. It prohibits discrimination based on age, color, disability, national origin, race, religion, sex, sexual orientation, and any other legally protected class in accordance with applicable federal, provincial and local laws. Zulu Alpha Kilo is committed to creating and maintaining an inclusive and accessible workplace. If you are contacted for an interview and require accommodation during the interviewing process, please let us know.

Only those candidates selected for an interview will be contacted. Please include a link to your portfolio. Thank you for your interest in Zulu.

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