Administrative Assistant, Community Services

Rural Municipalities of Alberta; Morinville; On-site; CAD 58,000 - 70,000; Full time

Job summary

A municipal government in Morinville is looking for an organized Administrative Assistant to support community services. The role involves managing departmental workflows and providing administrative and financial support to ensure smooth operations. The ideal candidate has a diploma in Office Administration, 2-3 years of relevant experience, and proficiency in Microsoft Office. A comprehensive benefits package is offered along with an annual salary range of $58,496 to $69,848.

Benefits

Comprehensive benefits package

Pension

Professional development opportunities

Qualifications

• Minimum 2-3 years of administrative experience in a municipal or public-sector environment.
• Standard First Aid & CPR/AED certification required.
• Experience with financial tracking and reporting systems.

Responsibilities

• Provide centralized administrative support across all Community Services divisions.
• Manage correspondence and departmental workflow.
• Support financial processes and assist with budget preparation.

Skills

Microsoft Office proficiency

Customer service skills

Time management

Attention to detail

Education

Post-secondary diploma in Office Administration or related field

Tools

SharePoint

Job description

Administrative Assistant, Community Services

Posted on: Dec 17, 2025

Posted by: Town of Morinville

Summary

The Town of Morinville is seeking an organized, proactive, and community-minded Administrative Assistant, Community Services to join our Community Services team. This position plays a key role in supporting the efficient delivery of recreation, culture, Family and Community Support Services (FCSS), community development, and facility operations across the Morinville Leisure Centre, Morinville Community Cultural Centre, and other Town facilities.
Reporting to the Manager, Community Services, the Administrative Assistant provides centralized administrative, financial, and governance support to the department, helping ensure smooth operations, consistent service delivery, and high-quality support to residents, community groups, and internal teams.

Key Responsibilities

• Provide centralized administrative support across all Community Services divisions, including Recreation, Culture, FCSS, Community Development, and Facility Operations.
• Manage correspondence, inquiries, internal communications, and departmental workflow.
• Maintain secure, organized filing systems, SharePoint directories, committee records, and document control in compliance with POPA and PIPA.
• Coordinate meetings for Community Services leadership, including agendas, minutes, scheduling, and action tracking.
• Prepare letters, draft reports, background materials, and research for the Manager, Community Services.
• Support financial processes by tracking program revenues, verifying invoices, maintaining vendor documentation, and assisting with grants and provincial reporting requirements.
• Assist with annual budget preparation, financial summaries, and ongoing monitoring of departmental expenses and cost-recovery metrics.
• Prepare Council reports, briefing notes, JLT materials, and ensure compliance with OHS, FCSS Act, and municipal policies.
• Support committee coordination, including document tracking, communications, agendas, and accurate meeting minutes.
• Compile departmental usage statistics, manage administrative databases, and support software, forms, and digital systems used across the division.
• Provide customer service and administrative support to residents, community groups, program users, and grant applicants, including occasional coverage for Customer Service Representatives.

Requirements

• Post‑secondary diploma in Office Administration or a related field is required.
• Minimum of 2–3 years of administrative experience, preferably in a municipal, community services or public‑sector environment. (Note: combinations and equivalencies of education and experience may be considered)
• Standard First Aid & CPR/AED
• POPA/PIPA or administrative training is considered an asset.
• Experience with financial tracking, reporting systems, and purchasing processes.
• Strong proficiency in Microsoft Office, SharePoint, and customer‑service platforms.
• Excellent attention to detail, time management, organization, and confidentiality.
• Ability to manage sensitive information and competing deadlines
• Ability to work in a fast‑paced environment with frequent interruptions.
• Comfortable interacting with the public, including vulnerable residents accessing FCSS supports.
• The successful candidate will be required to provide a Criminal Record Check.

Salary Range

Annual salary range of $58,496 to $69,848 (7 Step Grid), based on a 35‑hour work week. We offer a comprehensive benefits package including Pension, professional development opportunities, and a supportive work environment.