Administrative Assistant - Christmas Toy Program

The Salvation Army; Calgary; On-site; CAD 30,000 - 60,000; Part time

Job summary

A charitable organization in Calgary seeks a part-time administrative support person for its Christmas Toy Program. This role includes providing administrative assistance, reception duties, and program support. Candidates should have a high school diploma and at least one year of experience. Proficiency in Microsoft Office Suite is required. The position involves flexible hours with a target pay range of $18.14 to $22.68 per hour.

Qualifications

• At least one year of administrative assistant experience.
• Police Information Check required.
• Available to work flexible hours, including weekends.

Responsibilities

• Provide administrative support to program coordinators.
• Maintain program database content and distribute information.
• Assist in warehouse and distribution as delegated.

Skills

Highly organized

Client focused

Proficient in Microsoft Office Suite

Ability to problem solve

Multitasking

Education

High school diploma or equivalent

Specialized courses from a Business College

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

Who We Are

For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks of life - there is a place for everyone to belong here.

Mission Statement

The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

Job Description

POSITION PURPOSE SUMMARY: To provide administrative and project support for the Christmas Toy Program.

ACCOUNTABILITIES

1. Administrative

• Provides administrative support to the Community Program Coordinator and Assistant Program Coordinator and acts in his/her absence with respect to administrative functions
• Maintains a safe and collegial office/work area
• Maintains program database content
• Maintains and distributes program information (e.g. Angel Giving Tree Tags) and donations

2. Reception

• Communicate with clients via phone or email regarding appointments and registration
• Performs general office duties such as answering the telephone, taking messages, responding to and directing inquiries, organizing and maintaining office files and records
• Distributes materials as required and sends/receives fax/email material as required
• Resolves routine inquiries
• May fill in for the Receptionist in his/her absence

3. Program responsibilities

• As delegated by Community Program Coordinator, assists in warehouse, distribution locations as required and may assist with volunteers (filling hampers/auditing hamper content/guide process and flow of hampers etc.)
• As delegated by Community Program Coordinator, coordinates with the Community Engagement Coordinator with regards to the Angel Tags project by distributing information packages, receiving and processing Angel Tag applications, sorting and preparing Angel Tags for mail out and delivery, arranging mail out and delivery with Centre of Hope and Christmas Program Driver, and coordinating toy donation pickup/drop-off
• Maintains logs of inventory of toys
• Participates in end-of-season debrief.

WORKING CONDITIONS

• This is a temporary part-time position at 32 hours per week with an anticipated end date of January 16, 2026.
• This position will work in a typical office environment as well as in the Christmas warehouse area. (80-20 office/warehouse)
• Available to work during the week, weekends, during the day and/or evenings.

EDUCATION AND EXPERIENCE QUALIFICATIONS

Education, Qualifications and Certifications:

• High school diploma, or equivalent.
• Specialized courses of up to six (6) months from a Business College, or equivalent is an asset.
• Police Information Check.

Experience and Skilled Knowledge Requirements:

• At least one year of administrative assistant experience.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook and Teams)

Skills and Capabilities:

• Highly organized and motivated self-starter with the ability to prioritize and work under pressure.
• Client focused
• Able to work independently with minimal guidance
• Able to problem solve and collaborate to complete tasks
• Capable of multitasking and moving quickly and consistently; able to perform under tight deadlines.
• Must have a clear and professional phone manner
• Displays a positive outlook and enjoys working within a team.

Compensation

The target hiring range for this position is $18.14 to $22.68 with a maximum of $27.22. Placement in the salary range will be based on factors such as market conditions, internal equity, and candidate experience, skills, and qualifications relevant to the role.

The Salvation Army will provide reasonable accommodation upon request. Please email [e-mail] if you have a need for any accommodation and we will be pleased to discuss this with you.