Administrative Assistant Casual AgeCare Cariboo Place

AgeCare; Williams Lake; On-site; CAD 30,000 - 60,000; Full time

Job summary

A healthcare organization in Williams Lake, BC, is seeking an Administrative Assistant to support day-to-day operations. This role involves managing various administrative tasks such as processing accounts, supporting the leadership team, and coordinating resident information updates. Ideal candidates will have a background in administration, excellent Microsoft skills, and a strong attention to detail. Join us in providing compassionate care to seniors.

Qualifications

• Prior administrative experience required.
• Strong Microsoft skills particularly Word and Excel.
• Exceptional attention to detail and strong aptitude for bookkeeping.
• Strong planning, follow-up, and organizational skills.

Responsibilities

• Provide back up and coverage for Reception as needed.
• Process accounts receivables and payables, safeguarding cash balances.
• Responsible for admissions, discharges, and resident information updates.
• Provide administrative support to the leadership team as required.
• Maintain daily census of all residents.
• Restock stationary and supplies as necessary.
• Attend and transcribe minutes for meetings.
• Act as backup to the Office Manager when necessary.

Skills

Administrative experience

Strong Microsoft Word skills

Strong Microsoft Excel skills

Attention to detail

Time management skills

Organizational skills

Communication skills

Education

Certificate or diploma in administration

Job description

Overview

About Us

At AgeCare, our mission is to empower residents to live their lives to the fullest by prioritizing their health and well-being. We firmly believe that we are working in our residents' homes, and we dedicate ourselves to providing a comfortable and person-centered environment. Working in long-term care is more than just a job; it is a calling for many of us.

The Opportunity:

The Administrative Assistant is responsible for handling various day-to-day administrative activities and providing support to management and employees. A key role of this position is consistently, appropriately, and effectively demonstrating support for company practices, processes, and initiatives.

Responsibilities

• Provide back up and coverage for Reception as needed
• Process accounts receivables and payables; safeguarding all cash balances
• Responsible for admissions, discharges and updating resident information as necessary
• Provide administrative support to the leadership team as required
• Maintain daily census of all residents, including occupants of guest suites
• Maintain stationary and miscellaneous supplies and restock as necessary
• Attend various routine and ad-hoc meetings as required; take and transcribe minutes
• Act as backup to the Office Manager when necessary

Qualifications

• Prior administrative experience required
• Certificate or diploma in administration and strong Microsoft skills particularly Word and Excel
• Consistently demonstrates AgeCare’s values
• Exceptional attention to detail and a strong aptitude for book keeping
• Strong planning, follow up, time management & organizational skills
• Ability to multi-task and remain flexible within a demanding environment
• Exceptional oral and written communication skills within a diverse environment

Details

Internal Closing Date: September 16, 2025

Hours of Work: 8:30am-4:30pm

Approximate Start Date: September 22, 2025

Members of equity-seeking groups are encouraged to apply, and Union membership is a condition of employment.

Wage Leveling Salary: $24.34 per hour

If you’re motivated by the privilege of serving our seniors with dignity, respect and compassion, come join us!