Administrative Assistant and Records Administrator

Government of Northwest Territories; Inuvik; On-site; CAD 80,000 - 100,000; Full time

Job summary

A government agency in Canada seeks an Administrative Assistant and Records Administrator in Inuvik. The role involves providing administrative support to management, maintaining records, and managing information systems. Candidates must possess strong communication skills and a Secretarial Certificate or equivalent experience. The position offers a competitive hourly salary, with additional northern allowances.

Benefits

Northern Allowance

Qualifications

• Ability to work independently with guidance from the Regional Manager.
• Experience in a high stress environment with changing priorities.
• Experience in a cross-cultural environment.

Responsibilities

• Provide administrative support for the Regional Manager and staff.
• Operate and maintain the central records storage facility.
• Provide back-up issuing services for the Licensing Agent.

Skills

Standard office and administrative procedures

Word processing

Spreadsheets

Financial management systems

Records classification systems

Verbal and written communication

Planning and time management

Confidentiality maintenance

Multi-tasking under stress

Tact and diplomacy

Cultural awareness

Education

Completion of a Secretarial Certificate

Grade 12 with 2 years administrative experience

Job description

Administrative Assistant and Records Administrator

This job opening is limited to residents living within 25 kilometres of Inuvik, NT.

Department Information

The Department of Infrastructure (INF) provides high quality services to the public and Government of the Northwest Territories’ (GNWT) departments, boards and agencies including the planning, design, construction, acquisition, operation and maintenance of public transportation infrastructure and the buildings, works and equipment required for the GNWT to deliver its programs and services. INF makes essential petroleum products available for sale to the public where these products are not provided by the private sector, and promotes the development and increased use of energy efficient technologies. INF also regulates electrical and mechanical safety services and licenses individuals and vehicles operating in the territory.

Located in Inuvik and reporting to the Regional Manager, Finance & Administration (Regional Manager), the incumbent provides administrative support for the Regional Manager as well as other staff within the Regional Office (4 managers plus approximately 17 additional staff) as required. The incumbent often works independently within established procedures for the position. Although most of the work is self-initiated, advice and guidance may be solicited from the Regional Manager.

The position operates and maintains the central records storage facility for 11 GNWT departments within the Inuvik Region in accordance with GNWT records management procedures and the ARCS and ORCS manuals to ensure secure storage, control and final disposition of government records.

The position also provides back-up issuing services for the Licensing Agent.

Knowledge, Skills and Abilities

• Knowledge and experience to apply standard office and administrative procedures within protocols.
• Knowledge of several software areas such as word processing, spreadsheets, presentation graphics, and financial management systems.
• Knowledge of records classification systems and records management processes.
• Verbal and written communication skills to communicate with staff, community and land claimant staff and the public in a professional manner.
• Planning, time management and scheduling skills.
• Ability to maintain confidentiality of all incoming and outgoing correspondence and discussions.
• Ability to write, edit and format documentation so that they are clear, easy to understand and generally follow the rules of correct grammar, punctuation and spelling.
• Ability to work in a high stress multi-tasking environment with tight deadlines and changing priorities.
• Deal with individuals with a high degree of tact and diplomacy.
• Work in a cross-cultural environment with a diverse group of clients and staff.
• Ability to commit to actively upholding and consistently practicing personal diversity, inclusion and cultural awareness, as well as safety and sensitivity approaches in the workplace.

Typically, the above qualifications would be attained by:

Completion of a Secretarial Certificate and 1 year of administrative and records experience.

Equivalencies:

Grade 12 with 2 years of administrative experience.

GNWT Inquiries

Inquiries Only:

Inuvik HR Client Service Centre
Department of Finance
Government of the Northwest Territories
1st FLOOR ALEX MOSES GREENLAND BUILDING
BOX 1869
INUVIK, NT X0E 0T0
Tel [phone] Ext 15644
Fax [phone]
[e-mail]

Note: If you do not receive electronic notification confirming receipt of your application, please follow up via telephone.

More Information

Candidates must clearly identify their eligibility in order to receive priority consideration under the Indigenous Employment Policy.

Criminal Records Check

Candidates must provide a satisfactory criminal record check. Failure to provide a satisfactory check may deem you disqualified from the competition.

Diversity and Inclusion

The Government of the Northwest Territories is an inclusive workplace. If you have a disability and you require support during the hiring process, you are encouraged to identify your needs if you are contacted for an assignment or interview so that you may be accommodated during the hiring process.

Eligibility lists may be created from this competition to fill future term and indeterminate positions.

Equivalencies may be considered based on a one-year of directly related experience equivalent to one year of education or one year of education for one year of experience. However, combinations of education and experience must often be considered on a case-by-case basis. For a full list of equivalencies that will be considered for this role, please contact human resources.

Job Opening Information

Job Opening ID # 27258

Closing Date: November 28, 2025 - 23:59, Mountain Time

Salary Information

The salary for this position starts at $37.90 per hour (approximately $73,905.00 per annum) plus an annual Northern Allowance of $14,706.00