Administrative Assistant - Acheson, AB

Primoris Services; City of Spruce Grove; On-site; CAD 40,000 - 50,000; Full time

Job summary

An infrastructure contractor is seeking an entry-level Administrative Assistant to assist project services with data entry and clerical tasks. Responsibilities include managing purchase orders and invoices, maintaining records, and supporting various administrative processes. Ideal candidates should have a Business Diploma or equivalent experience in Supply Chain Management, along with at least two years of administrative support experience. This position offers a full-time, permanent contract with a comprehensive benefits package and a hybrid work-from-home option.

Benefits

Healthcare

Dental care

Vision care

Healthcare Spending Account

Life Insurance

Weekly pay schedule

RRSP matching

Hybrid WFH

Qualifications

• Business Diploma or equivalent experience in Supply Chain Management, Logistics, or Business Administration.
• Minimum 2 years administrative support experience, preferably in construction or manufacturing.
• Proficiency in MS Office (Excel, Word, Outlook).
• Clear verbal and written communication skills.
• Ability to work well under pressure and meet deadlines.

Responsibilities

• Complete purchase order entries with the ERP system Viewpoint.
• Complete accounts receivable tasks within various client and company applications.
• Issue change orders as necessary within company standard processes.
• Maintain consistent and accurate purchase and price records.
• Assist in project expediting and close out efforts.
• Maintain effective communication with operations and other departments.
• Review invoices with accounts payable and resolve disputes in a timely manner.
• Perform various other duties as requested by management.

Skills

Business Diploma or equivalent experience in Supply Chain Management

Minimum 2 years administrative support experience

MS Office (Excel, Word, Outlook)

Clear verbal communication

Clear written communication

Works well under pressure

Multi-tasks

Meets deadlines

Organized

Detail oriented

Job description

Primoris Canada is an infrastructure contractor serving major firms in the oil, gas, power, petrochemical, and heavy oil industries and include services covering tailings and hydro-transport pipeline construction and maintenance, storage tank construction and maintenance, industrial facilities multi-discipline construction and maintenance, piping fabrication, and pipeline integrity services.

SUMMARY

The Administrative Assistant is an entry level position responsible for assisting the project services department team members in completing various data entry and other clerical tasks. They are also responsible for supporting timely invoice resolutions with our document processing system.

Location: Acheson, AB

Job Type: Full-time – Permanent

Schedule: Monday – Friday (7:30AM to 4:00PM)

Anticipated Start Date: January 5, 2026

JOB DUTIES

• Complete purchase order entries with our ERP system Viewpoint.
• Complete accounts receivable tasks within various client and company owned applications.
• Issue change orders as necessary within the company standard process and policies.
• Maintain consistent and accurate purchase and price records within the ERP system and on the company shared drive.
• Assist in project expediting and close out efforts as managed by the assigned project services lead.
• Maintain effective communication with operations and other functional departments.
• Review invoices with accounts payable where the price or quantities don’t agree with the purchase order. Ensure disputes are resolved in a timely manner. Escalate disputes if required to senior level staff.
• Various other duties as requested by management and senior project services team members.

QUALIFICATIONS/SKILLS

• Business Diploma or equivalent experience in Supply Chain Management, Logistics, Business Administration, accounts receivable.
• Minimum 2 years administrative support experience, preferably in construction or manufacturing.
• MS Office (Excel, Word, Outlook)
• Clear verbal communication
• Clear written communication
• Works well under pressure
• Multi-tasks
• Meets deadlines
• Organized
• Detail orientated

BENEFITS

• Healthcare
• Dentalcare
• Vision care
• Healthcare Spending Account
• Life Insurance
• Weekly pay schedule
• RRSP matching
• Hybrid WFH

Primoris embraces the belief that our employees are our greatest asset and most valuable resource. We realize that a successful company depends on skilled, happy workers. Because of this belief, we put forth every effort to make Primoris the employer of choice for our employees. Our comprehensive benefits package is among the best in the industry; and company-paid career training contributes to employees’ professional development and advancement.

We thank all applicants for their interest, however only those candidates chosen for further review will be contacted. All applications will be kept confidential and will be retained for future consideration.