Administrative Assistant, Accounting

Recruitment Partners; Airdrie; On-site; CAD 40,000 - 50,000; Full time

Job summary

A leading recruitment firm in Airdrie seeks an Administrative Assistant, Accounting to ensure smooth operations and deliver exceptional client service. The candidate will handle scheduling, maintain office supplies, assist with invoicing, and manage client communications. Ideal applicants have over 2 years of administrative experience in an accounting context and strong Microsoft Office skills.

Qualifications

• 2+ years of administrative experience, preferably in an accounting firm.
• Strong technical aptitude and ability to learn new systems quickly.
• Excellent organizational, time management, and communication skills.

Responsibilities

• Schedule appointments and coordinate outbound/inbound mail.
• Maintain office supplies and filing systems.
• Record incoming client payments and assist with invoicing.
• File government compliance documents and manage client communications.
• Answer inbound inquiries and resolve client concerns.
• Prepare daily and weekly bank deposits.

Skills

Organizational skills

Time management

Communication skills

Technical aptitude

Proficiency in Microsoft Office 365

Education

Diploma, certificate, or degree in office administration

Job description

Job Description

Job Description

Administrative Assistant, Accounting

We are seeking a detail-oriented Administrative Assistant, Accounting to support our client’s Airdrie office. This role is essential to ensuring smooth day-to-day operations and delivering exceptional client service. You will be the first point of contact for clients and team members, and play a key role in administrative, bookkeeping, and customer service functions.

Key Responsibilities :

• Schedule appointments and coordinate outbound / inbound mail and courier services
• Maintain office supplies and filing systems (on-site and off-site)
• Record incoming client payments and assist with invoicing
• File government compliance documents and manage client communications regarding filing deadlines
• Answer inbound inquiries and direct clients appropriately. Resolve client concerns in a timely and professional manner
• Prepare daily and weekly bank deposits and record receipts

Your strengths include :

• 2+ years of administrative experience, preferably in an accounting firm or professional services environment
• Diploma, certificate, or degree in office administration preferred
• Strong technical aptitude and ability to learn new systems quickly
• Excellent organizational, time management, and communication skills
• Proficiency in Microsoft Office 365 (Word, Excel, Outlook, Teams)

If you are interested in this role and meet the above criteria, please click the “ Apply ” button to send your resume directly to Shae Nesselbeck .

Recruitment Partners Inc. is an Alberta-based, Alberta-focused recruitment firm. We are dedicated to building long‑term relationships while securing top talent for Alberta’s best employers. At the heart of our efforts is a collaborative, consultative approach. We are proud of our team of consultants, who come with practical business experience, a strong network of professional contacts, and are focused on what is best for both clients and candidates. We will facilitate the best fit between client and candidate. This means reduced turnover, enhanced employee engagement, increased productivity, customer satisfaction, and more.

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