Administrative Assistant (16-month Contract)

Quantum Management Services Ltd.; Toronto; Hybrid; CAD 55,000 - 65,000; Full time

Job summary

A global organization in financial services is seeking an Administrative Assistant to support their executive team in Downtown Toronto. This hybrid role offers exposure to leadership and high-impact initiatives. The ideal candidate has 2–3 years of experience, exceptional communication skills, and is proficient in Microsoft Office. Interested candidates should apply directly or send their resume to Angelica at [e-mail].

Qualifications

• 2–3 years of experience providing administrative support in a corporate environment.
• Experience managing complex calendars and travel logistics.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).

Responsibilities

• Provide exceptional administrative support to senior executives.
• Manage complex and shifting calendars, meetings, and logistics.
• Prepare documentation and help the CEO stay prepared.

Skills

Administrative support

Calendar management

Exceptional communication skills

Travel logistics

Detail-oriented

Microsoft Office Suite

Education

Post-secondary education

Job description

Position : Administrative Assistant

Location : Downtown Toronto – Hybrid

Salary : $55,000 - $65,000

Job Type : 16-month contract with strong potential to go permanent

Our client, a highly respected global organization within the investment and financial services sector, is seeking a professional and proactive Administrative Assistant to support their President & CEO’s Office.

This is an exceptional opportunity for a detail-oriented administrative professional who thrives in a fast-paced, high-visibility environment and enjoys working alongside senior leaders.

About the Role :

In this role, you will partner closely with the Executive Assistant to provide top-tier administrative support. You will manage complex calendars, coordinate global travel, prepare meeting materials, track action items, oversee expenses, support events, and handle sensitive information with complete discretion. This position offers exposure to an elite leadership team and the chance to contribute to large-scale organizational initiatives.

What You Will Do :

• Provide exceptional administrative support to senior executives, anticipating needs and ensuring seamless operations.


• Manage complex and shifting calendars, meetings, appointments, and global travel logistics.


• Prepare documentation, track follow-ups, and help the CEO stay fully prepared for internal and external engagements.


• Handle highly confidential information with professionalism and discretion.


• Support event coordination, presentations, correspondence, expenses, and compliance tasks.


• Build strong relationships with internal and external stakeholders, including global partners, assistants, and vendors.


• Contribute to improving administrative processes and supporting broader team priorities.

What We’re Looking For :

• 2–3 years of experience providing administrative support in a fast-paced, corporate, or high-visibility environment.


• Strong initiative with the ability to prioritize competing demands and manage shifting deadlines.


• Exceptional communication skills—professional, polished, and confident.


• Experience managing complex calendars, travel, and expenses.


• Highly organized with strong attention to detail and accuracy


• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint).


• Experience in investment banking, consulting, or financial services is considered an asset.


• Post-secondary education required.

Why Apply?

This role provides exposure to a globally recognized organization, an inspiring leadership team, and an opportunity to contribute meaningfully to high-impact initiatives. It’s ideal for someone who is proactive, adaptable, and committed to delivering excellence at the executive level.

If you’re looking to elevate your administrative career within a prestigious and dynamic environment, we’d love to hear from you.

Please email your resume to Angelica at [e-mail] with the subject Administrative Assistant (16 month contract), and / or apply directly.