Administrative Assistant

Shawenim Abinoojii Inc.; Winnipeg; On-site; CAD 35,000 - 45,000; Full time

Job summary

A community-focused organization in Winnipeg is seeking an Administrative Assistant to provide essential administrative support and manage various projects. The ideal candidate has strong organizational skills, excellent communication abilities, and proficiency in Microsoft Office. Responsibilities include managing correspondence, scheduling meetings, and ensuring efficient office operations. This position is crucial for maintaining an organized work environment.

Qualifications

• Grade 12 or minimum of one year related office experience.
• Strong interpersonal skills with excellent written and verbal communication.
• Effective organizational skills to prioritize and meet deadlines.
• Accurate data entry with high attention to detail.
• Must be able to travel as needed.

Responsibilities

• Provide administrative support for efficient operations.
• Respond to emails and requests in a timely manner.
• Schedule and coordinate meetings including setup.
• Answer phone inquiries professionally.
• Draft correspondence as requested.

Skills

Interpersonal skills

Communication skills

Organizational skills

Attention to detail

Proficiency in Microsoft Office

Education

Grade 12 or related office experience

Tools

Microsoft Office

Word

Outlook

Excel

PowerPoint

SharePoint

Job description

Overview

Reporting to the Director of HR, the Administrative Assistant is responsible for providing administrative support in all program areas by maintaining a well-organized and responsive environment. The Administrative Assistant will manage various unit projects as needed and be a part of the organization Administrative Assistant Team.

Key Responsibilities

• Provides administrative support to ensure the efficient operation of the organization.
• Respond to emails and other requests in a timely and professional manner.
• Schedule and coordinate meetings, including set up and catering.
• Answer phone inquiries in a professional and friendly manner.
• Draft correspondence as requested, i.e. letters, reports, agendas etc.
• Gather and summarize materials for reports and presentations as requested.
• Photocopy, scan documentation, file, email, fax.
• Cover front desk according to schedule.
• Maintain physical and electronic files and records, ensuring confidentiality.
• Prepare and submit staff travel requests, purchase orders, cheque requisitions etc.
• Other duties as assigned.

Qualifications

• Grade 12, or minimum of one [1]-year related office experience.
• Strong interpersonal skills, including excellent written and verbal communication skills with the ability to work in a fast-paced environment.
• Effective and proven organizational skills to be able to prioritize and ensure deadlines are met.
• Must be accurate in entering data with high attention to detail.
• Must be able to travel as needed.
• Strong proficiency in Microsoft Office, Word, Outlook, Excel, PowerPoint and SharePoint.
• Knowledge of the Child and Family Services (CFS) sector and legislation is an asset but not required.

Please send a cover letter and a resume to [e-mail].

This job advertisement has been provided by an external employer/partner. Neeginan Education, Training and Employment Services, Inc. (NETES) is not responsible for the content's accuracy, authenticity, or reliability.