administrative assistant

Government of Canada; Whitecourt; On-site; CAD 30,000 - 60,000; Full time

Job summary

A public sector organization in Canada is looking for an office support professional with a secondary school graduation certificate and experience in administrative tasks. Responsibilities include opening and distributing mail, scheduling appointments, providing customer service, and maintaining databases. The role requires strong attention to detail and the ability to work independently. Work must be completed on-site in Whitecourt, with an emphasis on reliability and time management.

Qualifications

• 1 year to less than 2 years of relevant experience.
• Ability to work independently and with minimal supervision.
• Strong attention to detail and ability to meet tight deadlines.

Responsibilities

• Open and distribute mail and other materials.
• Schedule and confirm appointments.
• Compile data, statistics, and other information.
• Provide customer service and maintain digital database.

Skills

Ability to multitask

Attention to detail

Client focus

Time management

Organized

Team player

Flexibility

Reliability

Education

Secondary (high) school graduation certificate

Job description

Overview

Languages

English

Education

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Manufacture

Responsibilities & Tasks

• Open and distribute mail and other materials
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks

Additional information Work conditions and physical capabilities

• Ability to work independently
• Tight deadlines
• Attention to detail
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence