administrative assistant

Tay Township; Victoria Harbour; On-site; CAD 40,000 - 50,000; Full time

Job summary

A local government agency in Victoria Harbour is seeking an Administrative Assistant to support team coordination, manage office supplies, and provide customer service. The candidate should have strong oral and written communication skills, a relevant college education, and at least 3 years of experience. This full-time position requires working on-site, with a focus on detail and multitasking. Benefits include a pension plan and free parking.

Benefits

Pension plan

Free parking

Team building opportunities

Qualifications

• 3 years to less than 5 years of experience required.
• Knowledge of office occupations and clerical services.
• Criminal record check necessary.

Responsibilities

• Coordinate the flow of information within the team.
• Schedule and confirm appointments.
• Provide customer service.
• Maintain and manage digital database.

Skills

Excellent oral communication

Excellent written communication

Attention to detail

Ability to multitask

Team player

Education

College/CEGEP; Administrative assistant and secretarial science

Tools

MS Excel

MS Outlook

MS Word

MS Office

Electronic mail

Job description

Overview

Languages: English

Education: College/CEGEP; Administrative assistant and secretarial science, general; General office occupations and clerical services

Experience: 3 years to less than 5 years

Work setting: On site – Work must be completed at the physical location. There is no option to work remotely.

Work environment: Government administration

Responsibilities

• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Maintain and manage digital database

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS Windows
• MS Word
• MS Office
• Electronic mail

Security and safety

• Criminal record check

Transportation/travel information

• Public transportation is available

Work conditions

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Attention to detail
• Repetitive tasks

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner

Benefits

Financial benefits

• Pension plan

Other benefits

• Free parking available
• Team building opportunities
• Parking available

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industries

• Government Administration

Open positions

• Clerk Steno - Part-time 0.2 FTE (7 hours per week)
• Clerk Steno - Part-time 0.8 FTE (28 hours per week)
• Legal Assistant / Law Clerk - Family Law