Administrative Assistant

Stafflink; Vancouver; On-site; CAD 45,000 - 60,000; Full time

Job summary

A professional staffing agency is seeking an experienced Administrative Assistant in Metro Vancouver. The role involves supporting office operations, managing schedules, and handling confidential information. Ideal candidates will have over 2 years of experience, strong organizational skills, and proficiency in Microsoft 365 applications.

Qualifications

• 2+ years experience as an Administrative Assistant.
• Comfortable speaking with guests and clients over the phone.
• Understanding of calendar coordination and time management.

Responsibilities

• Answer and direct phone calls and manage guest experience.
• Coordinate calendars, meeting invites and agendas.
• Handle confidential information responsibly.

Skills

Organizational skills

Problem-solving

Communication

Attention to detail

Tools

Microsoft 365

Job description

Overview

The Administrative Assistant plays a vital role in supporting our clients in a high-energy, fast-paced department. This position requires exceptional organizational skills, proactive problem-solving, and the ability to manage multiple priorities simultaneously.

The Administrative Assistant coordinates complex schedules, handles confidential information with discretion, and ensures smooth communication across teams. Your adaptability and attention to detail are crucial for seamless task execution. This role contributes directly to the success of our client's initiatives.

Candidates must be eligible to work in Canada.

Responsibilities

• Answering and directing phone calls and managing guest experience at the front desk
• Coordination of calendars, meeting invites and agendas
• Booking and setting up meeting rooms and facilitation of meals / refreshments
• Reviewing, understanding and enforcing company policies
• Organize and responsibly handle confidential information : HR, personal, business, finance
• Briefing notes and meeting minutes as required
• Compiling, reviewing and submitting expense reports
• Employee / direct report expense reviews for accuracy and adherence within company policies
• Other administrative tasks as required

Requirements

• 2+ years experience as an Administrative Assistant
• Comfortable speaking with guests and clients over the phone, and greeting / directing guests in-person at the office
• Experience in Microsoft 365 applications
• An understanding of calendar coordination, expectation & time management
• A responsive, open and clear method in your daily communications