Administrative Assistant

Miller Thomson; Vancouver; On-site; CAD 52,000 - 55,000; Full time

Job summary

A prominent Canadian law firm is looking for an Administrative Assistant for their Vancouver office. The ideal candidate will provide legal and administrative support in a dynamic environment. Requirements include a Community College Certificate or Diploma, 2 years of administrative experience, and strong organizational skills. This full-time position offers a competitive salary between $52,000 to $55,000 and various employee perks including a comprehensive benefits package.

Benefits

Comprehensive Benefits package

Flexible working options

Professional Development opportunities

Employee appreciation events

Wellness spending account

Qualifications

• Minimum of two years experience in an administrative role.
• Law firm experience will be considered an asset.

Responsibilities

• Provide legal and administrative support to IP Litigation practice.
• Manage administrative tasks including time entries and billings.
• Edit and proofread documents as directed.

Skills

Organizational skills

Attention to detail

Proficiency in proofreading

Positive approach

Adaptability

Education

Community College Certificate or Diploma

Job description

As a recognized national business law firm, we support, grow, and impact our communities through our work. We help entrepreneurs, companies, and professionals shape and build the Canadian economy.

When you start a career with Miller Thomson, you join a firm that puts its people first. We provide the opportunity to influence the course of your career, community, and workplace with the support and backing of a national organization. While teamwork and collaboration are hallmarks of our culture, we accept and encourage individuality. You can expect a friendly, safe, and supportive environment where your colleagues will rally around to help you succeed.

Find the spark that will propel your career to new heights. Apply today to join a firm that is dedicated to you.

We are seeking an Administrative Assistant to join ourteam in our Vancouver office .

This is an exciting opportunity for a personable and self-motivating individual to build a career while enhancing skills and developing expertise. In this role, the incumbent will be responsible for providing legal and administrative support to our IP Litigation practice. This position will require a confident, reliable, and business-minded assistant who demonstrates a team approach and the ability to take direction, manage multiple tasks, and adapt to changing priorities.

The hours of work are from 9 : 00 to 5 : 00 with some flexibility required to meet client needs.

Key Responsibilities :

• Editing and proofreading routine correspondence, letters and other practice-related documents / forms as directed;
• Opening files and adhering to Firm related protocols including conflict checks;
• Prioritizing workflow to ensure completion of accurate work within established timelines;
• Managing administrative tasks, including time entry, billings, scheduling of appointments, coordinating meetings, etc.;
• Working with other internal departments / services internally to meet client needs;
• Transcribing digital voicemails and short dictations;
• Organizing files, both electronic and hard copy, as required;
• Calendar and email management of legal professionals, as required;
• Other duties, as required.

What you’ll bring :

• Community College Certificate or Diploma, or equivalent combination of experience;
• A minimum of two (2) years experience in an administrative role;
• Excellent organizational / follow-up skills; attention to detail, proofreading and accuracy are required;
• A positive and enthusiastic approach to day-to-day workflow;
• Keen desire to learn and demonstrated ability to adapt;Law firm experience will be considered an asset.

Compensation :

We offer a competitive total rewards package with the expected range of the annual salary to be between $52,000 to $55,000.

The final salary is influenced by the location of the incumbent and may fluctuate based on the qualifications, skills, and market considerations, ensuring alignment with internal and external pay equity standards.

What we offer :

We believe in the importance of a Total Compensation package, ensuring our mix of salary, benefits, and perks are competitive within the market as well as a work-life balance. We offer :

• A comprehensive Benefits package that includes Health, Dental and Vision Care, Employee Assistance Program, Life Insurance, Short Term and Long Term Disability Insurance, 3+ Weeks’ Vacation and 10 Personal Days;
• A Diverse and Inclusive Workplace;
• Flexible working options;
• Maternity Leave Top-up;
• A Firm matching Group Retirement Savings plan;
• An individual TFSA with low fund management fees and competitive investment options;
• Employee Assistance Program to support you and your family;
• A wellness spending account to foster employee well-being;
• Professional Development opportunities;
• Employee appreciation events;
• Charitable giving programs.

Who we are :

Miller Thomson LLP is one of Canada’s fastest-growing national business law firms, with ten offices across the country. Our consistent ability to provide practical, creative and cost-effective advice, combined with an unyielding service commitment to our clients and a strong dedication to our lawyers, staff and the communities in which we practice, gives us a unique position in the Canadian legal industry.

Miller Thomson LLP is an equal-opportunity employer and is committed to equity, diversity, inclusion, and accessibility.

While we thank all applicants for their interest, due to the high volume of applications we receive, we are unable to respond to queries individually, and only those selected for an interview will be contacted. No phone calls or agencies, please.

Miller Thomson will provide accommodation on request throughout the recruitment, selection and assessment process for applicants with disabilities. If you require accommodation, please inform our Talent department of the nature of the accommodation that you may require, to ensure your equal participation.