administrative assistant

Black Creek Mechanical Ltd.; Toronto; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading mechanical services company in Toronto is seeking an Administrator to manage daily operations, handle scheduling, and provide excellent customer service. The ideal candidate holds a college diploma and is experienced in clerical tasks. This permanent position offers a supportive work environment with various benefits including healthcare and dental plans.

Benefits

Health care plan

Dental plan

Vision care benefits

Bonus

Life insurance

Free parking available

Travel insurance

Qualifications

• Experience in handling clerical and administrative tasks.
• Ability to work independently and pay attention to detail.

Responsibilities

• Plan and organize daily operations.
• Record and prepare minutes of meetings.
• Schedule and confirm appointments.
• Manage contracts.
• Provide customer service.

Skills

MS Excel

MS Outlook

MS PowerPoint

MS Word

Education

College certificate or diploma from a program of 1 year to 2 years

Job description

Job Details

• Duration: Permanent
• Working language: English
• Hours: 30 to 40 hours per week
• Education: College, CEGEP or other non‑university certificate or diploma from a program of 1 year to 2 years
• Experience: 7 months to less than 1 year

Responsibilities

• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Perform data entry
• Provide customer service

Computer and Technology Knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Word

Transportation / Travel

• Own vehicle required

Work Conditions & Physical Capabilities

• Ability to work independently
• Attention to detail

Screening Questions

• Are you authorized to work in Canada?

Benefits

• Health care plan
• Dental plan
• Vision care benefits
• Bonus
• Life insurance
• Free parking available
• Travel insurance

Supports for Persons with Disabilities

• Participates in a government or community program or initiative that supports persons with disabilities
• Offers mentorship, coaching and/or networking opportunities for persons with disabilities
• Provides awareness training to employees to create a welcoming work environment for persons with disabilities
• Applies accessible and inclusive recruitment policies that accommodate persons with disabilities

Support for Youth

• Offers on‑the‑job training tailored to youth
• Offers mentorship, coaching and/or networking opportunities for youth
• Provides awareness training to employees to create a welcoming work environment for youth

Support for Veterans

• Provides awareness training to employees to create a welcoming work environment for Veterans
• Recruits Veterans and other candidates with military experience through targeted hiring initiatives (for example: job fairs, outreach programs etc.)
• Offers flexible onboarding options to allow Veterans to gradually adapt to the civilian workplace (for example: gradually increasing hours and responsibilities, etc.)

Support for Indigenous People

• Offers mentorship, coaching and/or networking opportunities for Indigenous workers
• Develops and maintains relationships with Indigenous communities, Indigenous‑owned businesses and organizations
• Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers

Support for Mature Workers

• Applies hiring policies that discourage age discrimination
• Provides staff with awareness training to create a welcoming work environment for mature workers
• Offers mentorship, coaching and/or networking opportunities for mature workers

Supports for Visible Minorities

• Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)
• Offers mentorship programs that pair members of visible minorities with experienced employees
• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities