Administrative Assistant

Onit Energy; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading energy company in Toronto is seeking an experienced Administrative Assistant to support the CAO. The role requires exceptional organizational skills, proficiency in project coordination and HR processes, and the ability to manage multiple priorities. Join a dynamic team and make an impact in energy conservation with competitive compensation and benefits.

Benefits

Competitive compensation

Benefits

Room for growth

Qualifications

• 3 years as an Administrative Assistant supporting C-level executives.
• Strong experience in project coordination, HR processes and calendar management.
• Exceptional written and verbal communication skills.

Responsibilities

• Manage and optimize the CAO’s calendar, meetings and travel arrangements.
• Organize and lead internal events and executive team initiatives.
• Assist in HR processes including onboarding and offboarding.

Skills

Project coordination

HR processes

Calendar management

Written communication

Verbal communication

Attention to detail

Time management

Proactive mindset

Tools

MS Office

Google Workspace

DocuSign

Visio

Trello

SharePoint

HRIS systems

YouTrack

Job description

Overview

Ontario Wholesale Energy (OWE) is a leading provider of Natural Gas & Electricity Supply across North America. Alongside our sister divisions Canadian Water Savings and Canadian Energy Savings Corp. we deliver innovative cost-effective energy and water conservation solutions to over 32000 businesses. With over 65 years of combined industry experience were not just shaping the future of utility management were leading it.

We’re growing and we’re looking for an exceptional Administrative Assistant to support our Chief Administrative Officer (CAO) and help streamline business operations with poise, professionalism and precision.

Role

The Role : Administrative Assistant to CAO (with HR Support)

You’re not just an assistant — you’re the right hand to our CAO. You thrive in fast-paced environments, have a keen eye for detail and possess the organizational prowess to keep multiple priorities on track. If you love making things run like clockwork and enjoy the human side of HR operations this is your opportunity to shine.

Responsibilities

• Proactively manage and optimize the CAO’s calendar, meetings and travel arrangements
• Anticipate needs, stay a step ahead and adapt plans as priorities shift
• Organize and lead internal events and executive team initiatives
• Assist in HR processes including onboarding and offboarding, ensuring a smooth and professional employee experience
• Prepare agendas, briefing documents and follow-ups for key meetings
• Create and maintain checklists, org charts, process flowcharts and other business-critical documentation
• Support financial admin tasks including monthly Visa reconciliation
• Liaise on behalf of the CAO with internal and external stakeholders, handling sensitive communication with discretion
• Coordinate travel arrangements (flights, hotels, transportation) when needed
• Jump in on cross-functional projects or provide support to other Executives as required

Why Join Us

• Be part of an innovative company that’s making a real impact in energy and water conservation
• Collaborate with a supportive and dynamic team of professionals
• Room to grow in a forward-thinking organization
• Competitive compensation and benefits
• A culture that values initiative, ownership and excellence

What You Bring to the Table

• 3 years as an Administrative Assistant supporting C-level executives
• Strong experience in project coordination, HR processes and calendar management
• Tech-savvy: proficient in MS Office, Google Workspace, DocuSign, Visio, Trello, SharePoint, HRIS systems (e.g. Collage) and YouTrack
• Exceptional written and verbal communication skills
• Impeccable attention to detail and time management
• Unflappable under pressure and able to handle confidential matters with integrity
• A proactive can-do mindset — you’re always one step ahead
• Bonus: Experience in project management or PMP certification

Diversity, Equity & Inclusion

At ONIT we are dedicated to fostering diversity, equity and inclusion, believing that all employees play a role in upholding our values. We encourage individuals from various backgrounds, perspectives and life experiences to join us in addressing the world's toughest challenges. Ensuring accessibility throughout the job application process is a priority for us at ONIT. If you require reasonable accommodations due to a disability, whether visible or not, please reach out to us and we will gladly assist you.

Key Details

• Employment Type: Full-Time
• Experience: years
• Vacancy: 1