Administrative Assistant

R / 50 Talent Group; Toronto; On-site; CAD 45,000 - 60,000; Full time

Job summary

A healthcare and wellness organization is seeking an Administrative Assistant to support executive functions for Dr. Elaine Chin. Responsibilities include managing a complex calendar, assisting client experiences, and coordinating media engagements. The ideal candidate will have over 3 years of relevant experience, strong organizational skills, and a polished professional presence. This dynamic role offers the chance to work at the intersection of healthcare and business leadership.

Qualifications

• 3+ years experience as an administrative assistant, project coordinator or in public relations.
• Professional and polished interpersonal presence.
• Self-starter mentality and ability to thrive in a fast-paced environment.

Responsibilities

• Manage Dr. Chin's complex calendar and meetings.
• Assist with planning and executing client-facing experiences.
• Work with PR teams to organize interviews and public appearances.
• Support documentation and follow-through for internal projects.

Skills

Organizational skills

Communication skills

Proficiency with Google Suite

Proficiency with MS 365 suite

Attention to detail

Tools

Google Suite

Zoom

Teams

CRM tools

Job description

Our client, The Bespoke Wellness Group, is a precision health and longevity practice led by physician pioneer, thoughtleader, and media contributor, Dr. Elaine Chin. Their clinical practice blends the science of preventative medicine with high‑touch service to support the health and performance of high-achieving individuals and families. We're hiring an Administrative Assistant for this high‑impact position – ideal for someone who thrives in a dynamic, multidimensional environment. This is an opportunity to work at the intersection of personalized healthcare, media, and business leadership. You'll serve as the right hand to Dr. Elaine Chin, helping her execute a fast‑paced schedule and deliver excellence to clients, media, and strategic partners – becoming an indispensable partner in both day‑to‑day operations and strategic projects.

WHAT YOU'LL DO

Executive & Administrative Support

• Manage Dr. Chin's complex calendar, including internal and client‑facing meetings
• Be the first point of contact in person, by phone, and by email
• Coordinate follow‑ups and action items across multiple stakeholders
• Anticipate needs and proactively resolve issues to keep operations running smoothly

Client Experience & Event Support

• Assist with client communication and scheduling logistics
• Support the planning and execution of client‑facing experiences, including wellness retreats and corporate events
• Coordinate travel, venue bookings, and on‑site logistics for virtual and in‑person engagements

Media & Thought Leadership Coordination

• Work with PR and media teams to mine for, identify, and organize interviews, podcasts, and features
• Assist with scheduling, formatting, and content across social media and newsletters
• Mine for, identify, and track speaking engagements and help organize Dr. Chin's public appearances
• Support copy and content creation for social media platforms

Team & Project Collaboration

• Work cross‑functionally with lab, clinic, marketing and business development teams
• Track internal projects and timelines and assist with documentation and follow‑through
• Support special initiatives, reporting, and process optimization as required

WHAT YOU BRING

• 3+ years experience as an administrative assistant, project coordinator or in public relations
• Strong organizational and communication skills, with exceptional attention to detail
• Professional and polished interpersonal presence always
• Proficiency with Google Suite, Zoom, Teams, full MS 365 suite, calendar management, and basic CRM tools
• Self‑starter mentality and the ability to thrive in a fast‑paced environment