administrative assistant

PI CO. Pizza Bar Inc.; Toronto; On-site; CAD 45,000 - 55,000; Full time

Job summary

A restaurant chain in Toronto is looking for an Operations Supervisor to oversee daily operations, manage contracts, and coordinate information flow within the team. The ideal candidate will have a secondary school graduation certificate, 1-2 years of experience, and excellent communication skills. This role offers a dynamic work environment with a focus on teamwork and organizational skills.

Qualifications

• 1-2 years of experience in a similar role.
• Strong knowledge of office software and database management.
• Ability to work in a team and independently.

Responsibilities

• Coordinate the flow of information within the team.
• Manage contracts and oversee daily operations.
• Evaluate daily operations and establish procedures.

Skills

Excellent oral communication

Excellent written communication

Ability to multitask

Attention to detail

Flexibility

Client focus

Time management

Adaptability

Education

Secondary (High) School Graduation Certificate

Tools

MS Excel

MS Word

MS Outlook

Google Docs

Accounting Software

Adobe Photoshop

Quick Books

Job description

Job Details

• Work Term: Permanent
• Work Language: English
• Hours: 30 hours per week
• Education: Secondary (high) school graduation certificate
• Experience: 1 year to less than 2 years

Work setting

• Relocation costs not covered by employer
• Willing to relocate
• Restaurant

Budgetary responsibility

• 0 - $100,000
• 500,001 - $1,500,000

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the flow of information within the team
• Direct and control daily operations
• Evaluate daily operations
• Motivate staff
• Open and distribute mail and other materials
• Plan and control budget and expenditures
• Plan and organize daily operations
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Oversee the classification and rating of occupations
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Oversee development of communication strategies
• Compile data, statistics and other information
• Oversee the preparation of reports
• Advise senior management
• Respond to employee questions and complaints
• Liaise with management, union officials and HR consultants
• Negotiate collective agreements on behalf of employers or workers
• Oversee payroll administration
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Provide customer service
• Work with the marketing department to understand and communicate marketing messages to the field
• Maintain and manage digital database
• Coaching
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support
• Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
• Assign, co-ordinate and review projects and programs
• Plan, organize, direct, control and evaluate daily operations

Supervision

• Working groups

Computer and technology knowledge

• Google Docs
• Microsoft Publisher
• Microsoft Visio
• Dictaphone
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Adobe Photoshop
• Database software
• MS Project
• Social Media
• Accounting software
• MS Access
• MS Office
• Quick Books
• Simply Accounting
• Adobe Acrobat Reader
• Google Drive
• LinkedIn
• WordPerfect
• Electronic mail

Technical terminology

• Financial
• Business

Area of work experience

• Purchasing, procurement and contracts

Specialization or experience

• Employee engagement

Area of specialization

• Correspondence
• Reports and records
• Contracts
• Statistics
• Financial statements
• Invoices
• Project management
• Business process management
• Accounting

Transportation / travel information

• Willing to travel
• Travel expenses not paid by employer

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large caseload
• Large workload
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner