administrative assistant

Celtic Infotech Ltd.; Surrey; On-site; CAD 40,000 - 50,000; Full time

Job summary

A technology services provider in Metro Vancouver seeks an experienced office administrator to arrange and coordinate seminars and meetings, handle client inquiries, and maintain office procedures. The ideal candidate possesses strong multitasking and organizational skills, with at least one year of relevant experience in a similar role. This is a permanent position requiring 40 hours of work per week.

Qualifications

• 1 year to less than 2 years of experience required.

Responsibilities

• Arrange and co-ordinate seminars, conferences, etc.
• Record and prepare minutes of meetings, seminars and conferences.
• Determine and establish office procedures and routines.
• Schedule and confirm appointments.

Skills

Attention to detail

Ability to multitask

Organized

Client focus

Reliability

Education

College / CEGEP

Job description

Education

College / CEGEP

Experience

1 year to less than 2 years

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents

Work Conditions and Physical Capabilities

• Work under pressure
• Attention to detail
• Repetitive tasks

Personal Suitability

• Ability to multitask
• Flexibility
• Organized
• Accurate
• Client focus
• Reliability

Work Term

Permanent

Work Language

English

Hours

40 hours per week