Administrative Assistant

Enterprise; Surrey; On-site; CAD 42,000 - 54,000; Full time

Job summary

Enterprise Mobility is seeking an Administrative Assistant for our British Columbia Headquarters in Surrey. The role involves clerical and administrative support to the General Manager and Group Rental Manager, with duties including file management, data entry, and routine correspondence.

The position is full-time, Monday–Friday, 8:00am–5:00pm, located at 13160 88 Ave, Surrey, BC. Strong organization and confidentiality are essential, along with excellent communication skills.

Qualifications

• Must be at least 18 years old.
• 1 year of administrative experience.
• 1 year of customer service experience.
• Authorized to work in Canada with no sponsorship required now or in the future.
• BC class 5 driver’s license with no more than two chargeable violations in the last 3 years.

Responsibilities

• Arrange travel and accommodations for department members.
• Prepare and distribute reports and matrices for rental operations.
• Utilize customer feedback reports for group leadership.
• Coordinate with branch personnel on replacement reporting.
• Maintain regular attendance and punctuality.
• Handle phone calls, mail, and general administrative duties.
• Oversee office inventory and supplies for efficiency.
• Occasional local travel for errands and meetings.

Skills

Organizational skills

Time management

Verbal and written communication

Tools

Excel

Word

PowerPoint

Outlook

Job description

Overview

Enterprise Mobility is a leading provider of mobility solutions, owning and operating the Enterprise Rent‑A‑Car, National Car Rental and Alamo Rent A Car brands through its integrated global network of independent regional subsidiaries. Enterprise Mobility and its affiliates offer extensive car rental, carsharing, truck rental, fleet management, retail car sales, as well as travel management and other transportation services, to make travel easier and more convenient for customers.

Overview

Enterprise Mobility is a leading provider of mobility solutions, owning and operating the Enterprise Rent‑A‑Car, National Car Rental and Alamo Rent A Car brands through its integrated global network of independent regional subsidiaries. Enterprise Mobility and its affiliates offer extensive car rental, carsharing, truck rental, fleet management, retail car sales, as well as travel management and other transportation services, to make travel easier and more convenient for customers.

Privately held by the Taylor family of St. Louis, Enterprise Mobility together with its affiliate Enterprise Fleet Management manages a diverse fleet of 2.4 million vehicles and accounted for nearly $38 billion in revenue through a network of more than 9,500 fully‑staffed neighborhood and airport rental locations in more than 90 countries and territories.

We are excited to announce an opening for an Administrative Assistant position based out of our British Columbia Headquarters in Surrey, BC.

This is an excellent opportunity for someone who is extremely organized, detail‑oriented, and highly cognizant of the importance of maintaining confidentiality.

The Administrative Assistant will provide clerical and administrative support for the General Manager and Group Rental Manager (file, mail distribution, data entry, copy tasks and basic business correspondence).

This is a full time position working Monday to Friday, 8:00am to 5:00pm.

Location: 13160 88 AVE SURREY, BC V3W 3K3

Responsibilities

• Arrange travel including flights, hotels, reservations, and other necessary items for department members
• Create and distribute reporting and matrices to our rental operations
• Utilize customer feedback reporting to distributed to group leadership
• Collaborate with branch personnel on replacement reporting to maximize marketplace efforts
• Maintain a regular and reliable level of attendance and punctuality
• Carry out additional administrative duties such as answering and directing phone calls, copying, and receiving, sorting, and distributing mail
• Oversee inventory, ordering, and stocking of office products, ensuring supply facilities are organized efficiently
• Responsible for occasional local travel, including but not limited to, picking up supplies, coordinating meal deliveries, and attending off‑site meetings as required

Qualifications

• Must be at least 18 years old
• Must have Advanced Level of Proficiency with Excel, Word, PowerPoint and Outlook
• Must have 1 year of administrative experience
• Must have 1 year of customer service experience
• Must be authorized to work in Canada and not require work authorization sponsorship by our company for this position now or in the future.
• No drug or alcohol related convictions on driving record (DWI/DUI) in past 5 years
• Must have a valid BC class 5 driver's license with no more than two chargeable moving violations or accidents within the last three years.

Qualified Candidates Must Also Possess The Following Knowledge/Skills/Abilities

• Strong organizational and time management skills
• Effective verbal and interpersonal communication skills
• Excellent written communication skills
• Strong negotiation skills
• Dependable and self‑motivated
• Ability to prioritize, follow-up, multi-task and meet assigned deadlines
• Comfortable working independently and in a team environment