administrative assistant

V-CAN Immigration Inc.; Surrey; On-site; CAD 40,000 - 55,000; Full time

Job summary

A consulting firm in Metro Vancouver is seeking an Administrative Coordinator to manage office tasks including scheduling, communication, and inventory management. The ideal candidate has a strong background in administrative work, excellent communication skills, and familiarity with MS Office tools. The role requires a secondary school diploma and relevant experience. Work hours are 30 per week in English.

Qualifications

• 1 year to less than 2 years of experience in a similar role.

Responsibilities

• Arrange and co-ordinate seminars and conferences.
• Determine and establish office procedures.
• Schedule and confirm appointments.
• Answer and relay telephone calls and messages.
• Maintain inventory of office supplies.
• Arrange travel and make reservations.
• Greet people and direct them appropriately.
• Set up and maintain filing systems.
• Provide staff training.
• Prepare correspondence and legal documents.
• Open and distribute incoming mail.

Skills

Excellent oral communication

Excellent written communication

Attention to detail

Organized

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Outlook

MS PowerPoint

MS Windows

MS Word

Job description

Qualifications

• Education: Secondary (high) school graduation certificate
• Experience: 1 year to less than 2 years

Work setting

• Consulting firm

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Provide staff training
• Prepare and key in correspondence and legal documents
• Open and distribute regular and electronic incoming mail and other material

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word

Work conditions and physical capabilities

• Attention to detail

Personal suitability

• Excellent oral communication
• Excellent written communication
• Organized

Additional Information

• Work Term: Permanent
• Work Language: English
• Hours: 30 hours per week