administrative assistant

Longlife Construction Ltd.; Surrey; On-site; CAD 40,000 - 55,000; Full time

Job summary

A construction firm in Surrey is seeking an administrative coordinator to supervise office procedures and assist with recruitment strategies. The ideal candidate has a secondary school graduation certificate and at least one year of relevant experience. They should possess excellent communication skills and the ability to multitask, ensuring smooth operation within the HR department.

Qualifications

• 1 year to less than 2 years of relevant experience.

Responsibilities

• Arrange and coordinate seminars and conferences.
• Assist with staff consultation and grievance procedures.
• Evaluate daily operations and supervise other workers.
• Plan and implement recruitment strategies.
• Ensure administrative procedures are followed and deadlines are met.

Skills

Ability to multitask

Excellent oral communication

Excellent written communication

Flexibility

Organized

Team player

Reliability

Time management

Due diligence

Education

Secondary (high) school graduation certificate

Tools

MS Word

Job description

Education

Secondary (high) school graduation certificate

Experience (Years)

1 year to less than 2 years

Tasks

• Arrange and co‑coordinate seminars, conferences, etc.
• Assist with staff consultation and grievance procedures
• Coordinate the activities of the HR department in order to ensure they meet the organization's goals
• Coordinate the flow of information within the team
• Evaluate daily operations
• Supervise other workers
• Determine and establish office procedures and routines
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Provide customer service
• Carry out administrative activities of establishment
• Oversee and co‑coordinate office administrative procedures
• Review and evaluate new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Assemble data and prepare periodic and special reports, manuals and correspondence

Supervision

5-10 people

Computer and technology knowledge

• MS Word

Work conditions and physical capabilities

• Fast‑paced environment
• Attention to detail

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Reliability
• Time management
• Due diligence

Job Details

• Durée de l'emploi : Permanent
• Langue de travail : Anglais
• Heures de travail : 30 to 40 hours per week